Overview
Administrative Assistant Jobs in Moorpark, CA at Bisnow
Title: Administrative Assistant
Company: Bisnow
Location: Moorpark, CA
Our SelectLeaders client is looking for an Administrative Assistant to join their team!
Job Summary
We are looking for a proactive and detail-oriented individual with strong computer skills to join our team as an Administrative Assistant! The ideal candidate is a team player who possesses strong administrative and computer skills, excellent communication abilities, and an eagerness to learn.
This opportunity will provide hands-on experience and exposure to multiple facets of our company, allowing for growth and professional development.
Role is in-person 4 days a week.
Responsibilities
Provide administrative support to the real estate team and accounting team, including managing calendars, taking meeting notes, processing mail, depositing checks, answering phones, and maintaining files both on Microsoft Sharepoint and Appfolio
Develop organizational systems to streamline record-keeping, financial transactions, and tenant issue resolution
Support property improvements aimed at maximizing return on investment
Oversee the processing of work orders and building maintenance and repair requests in collaboration with the maintenance team
Maintain accurate records and assist in processing invoices and rent collection
Prepare applications, agreements, and reports, ensuring all documentation is accurate and up to date
Act as the main point of contact for residents, addressing inquiries, managing complaints, and coordinating move-ins/move-outs
Conduct regular property inspections to ensure safety, cleanliness, and compliance with building regulations
Manage and organize office operations, assist with electronic filing, document and file management in Sharepoint, mail and deliveries, and office supplies
Handle sensitive information with the utmost confidentiality and discretion
Qualifications
Administrative: 3 years (Required)
Bachelor’s (Required)
Strong computer skills
Excellent organizational skills with a keen attention to detail
Proficient in data entry with a focus on accuracy and efficiency
Strong customer support skills with an emphasis on phone etiquette
Basic knowledge of real estate processes is beneficial but not required
Strong computer literacy with familiarity in Microsoft Office Suite
