Overview
Administrative Assistant Jobs in Los Angeles, CA at Motion Recruitment
Title: Administrative Assistant
Company: Motion Recruitment
Location: Los Angeles, CA
Exciting Administrative Assistant opportunity with our healthcare Client in Los Angeles near the Museum of Art on Venice Blvd.
Contract Duration: 3 months – could extend
Required Skills & Experience
Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and Microsoft Teams required. experience with Electronic Health Record (EHR) systems such as EPIC preferred. familiarity with scheduling systems, document management, and basic reporting tools strongly preferred.
Desired Skills & Experience
- Strong coordination and organizational ability to manage schedules, priorities, and support operations across multiple locations.
- Clear and professional communication skills to effectively support leadership, staff, and physicians.
- Ability to work independently in a fast-paced environment, demonstrating initiative, attention to detail, and problem-solving skills.
What You Will Be Doing
Support daily administrative operations across three clinic locations, including coordinating daily and monthly schedules for managers, staff, and physicians.
Manage attendance logs and track staffing schedules to support operational needs. order and maintain office and clinical supplies. open and track maintenance/work service tickets as needed. coordinate meetings and assist with organizing team events (e.g., staff meetings, lunch meetings).
Handle high-volume email and phone communication, ensuring timely follow-up and professional support. collaborate with leadership and staff to maintain smooth operations in a fast-paced healthcare environment.
- Daily ResponsibilitiesTop (3) required skills candidate should have:
- Strong coordination and organizational ability to manage schedules, priorities, and support operations across multiple locations.
- Clear and professional communication skills to effectively support leadership, staff, and physicians.
- Ability to work independently in a fast-paced environment, demonstrating initiative, attention to detail, and problem-solving skills.
- Supports one or more mid to senior-level managers. works in a diverse and complex environment and includes some customer and executive contact. performs a range of administrative activities such as managing projects, composing letters
