Overview
Administrative Assistant Jobs in Boston, MA at King & Bishop
Title: Administrative Assistant
Company: King & Bishop
Location: Boston, MA
Sr Administrative Assistant
6+ months with potential to convert permanent
Boston, MA – all on-site work
$25-$27/hr depending on related experience
Must Haves:
2+ years of administrative experience including calendar management, travel, and meeting coordination
Position Overview
Our client, a well-established higher education institution in Boston, is seeking a highly organized and proactive Sr Administrative Assistant to support senior academic leadership, including the Vice President of Academic Affairs and Deans across multiple academic schools.
This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced, highly collaborative environment and enjoys keeping executives organized, informed, and operating efficiently. The ideal candidate is polished, tech-savvy, detail-oriented, and confident managing complex calendars, shifting priorities, and high-level communication.
This role requires someone who can anticipate needs, manage competing demands, and serve as a trusted partner to leadership by ensuring day-to-day operations run smoothly.
Key Responsibilities
- Provide high-level executive and administrative support to senior academic leadership
- Manage complex calendars in Microsoft Outlook, including scheduling, rescheduling, and prioritizing meetings
- Coordinate meeting logistics, agendas, and preparation materials to ensure productive discussions
- Monitor and manage email flow, triaging urgent matters and drafting professional responses as needed
- Track projects, deadlines, and follow-up items to keep initiatives moving forward
- Coordinate travel arrangements and optimize scheduling for efficiency
- Serve as a central point of communication between leadership, faculty, staff, and external partners
- Attend meetings, document action items, and ensure timely follow-up
- Assist with expense tracking, budgeting support, and other administrative financial tasks
- Troubleshoot scheduling conflicts and operational issues with professionalism and urgency
- Support office operations and help maintain strong workflow across Academic Affairs
- Course and syllabus review processes
- Zoom scheduling and licensing coordination
- Student evaluation cycles throughout the academic year
- Room scheduling and academic space planning
- Graduation exhibitions and academic honors events
- Thesis and portfolio reviews
- Grant-related administrative support
- Special projects within Academic Affairs
