Overview
Administrative Assistant Jobs in Ellington, CT at Green Meadow Lawn Care
Job Description
JOB TITLE: Data Entry Clerk
DEPARTMENT: Law Enforcement
STATUS: Full Time; 40 hours per week; Generally, daytime hours.
STARTING SALARY: $22.88 hourly; $47,590.40 annually.
JOB OBJECTIVES:
The Data Entry Clerk is responsible for assisting the Records Supervisor in the collection, coding, entry, storing, and retrieval of information needed for Law Enforcement.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of those specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Daily interaction with the public and assisting with their needs through face-to-face interactions, telephone, and email.
Responsible to transcribe reports from deputies or as requested by prosecuting attorney (911 calls, squad video, and jail DVDs).
Proofread transcribed documents, checking for completeness and entering into the computerized record system of all incident records received.
Provide information to other entities/offices, e.g. law enforcement agencies, judges, probation officers, and social services.
Scan documents to case files.
Receive daily incident records to be maintained.
Enter data in the record-keeping system.
Maintain current and accurate spreadsheets for current case file logs.
Gathering documentation and digital evidence for the attorney’s office.
Manage permit applications, e.g. special event permits, explosive permits, permits to carry, permits to acquire handguns – verify information, conduct background checks, verify training requirements, create permits, send permits, and record permit information in the system.
Civil service paperwork.
Records requests from the public and other departments/agencies.
Lab results/E-charging.
CFS logs for Echo Press & Someplace Safe / Criminal background searches / Processing citations/Dispositions.
Warrants/HRO’s & OFP’s/Accident reports/Reducing files as per retention schedule / Monthly validations/Notary Public services.
Responsible for general case file management.
Responsible for forwarding to appropriate agencies any/or all reports as required.
Assist the Records Supervisor and at the request of administrative staff.
Complies with all rules and policies in order to maintain a safe work environment.
Reliable, predictable attendance and punctuality.
Perform other duties as assigned or apparent.
Access to Not Public Data
The incumbent may encounter not public data in the course of these duties. Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility. While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished, incumbent must properly store the not public data according to the provisions Ch. 13.
If a new work assignment requires access to not public data, the incumbent is permitted to access not public data for the work assignment purposes only. Any access to not public data must be strictly limited to the data necessary to complete the work assignment and after the assignment is completed, the employee’s work assignment no longer requires access.
REQUIRED MINIMUM QUALIFICATIONS AT HIRE:
Education
Must have completed the coursework required for graduation from high school in Minnesota or its equivalent.
Must possess an Associate Degree in Legal Secretarial or a related field, or any combination of education and experience that provides the following necessary skills and knowledge.
Experience
Knowledge of general office procedures and equipment.
Accurate typing/data entry skills (minimum of 60 words per minute).
Excellent written and oral communication skills.
Ability to deal well with people.
Working knowledge of computer operations.
Must be able to organize and prioritize work assignments with strong organizational skills.
Licenses and Other Requirements:
Within 6 months of hire date and beyond, must maintain a current Minnesota Bureau of Criminal Apprehension Terminal Certification.
Must maintain an operating telephone to be reached in emergencies or as needed.
REQUIRED MINIMUM KNOWLEDGE, SKILLS, ABILITIES, & QUALITIES AT HIRE:
Qualities:
Possess good character, and good judgment and have the ability to deal well with people.
Physical Fitness:
Physically fit to perform all duties assigned and be able to perform any physical fitness standards that may be set by the Douglas County Sheriff’s Office.
PREFERRED / DESIRABLE QUALIFICATIONS
Education
See minimum education qualifications at hire.
Experience
Paid customer service experience face to face and on the telephone.
PREFERRED / DESIRABLE KNOWLEDGE, SKILLS, ABILITIES, & QUALITIES:
Knowledge of the criminal justice system and various aspects of Law Enforcement.
Knowledge of the current record requirements of the State of Minnesota and the Douglas County Sheriff’s Office.
WORK ENVIRONMENT
Public building. Office setting.
HOURS
Generally, 8 a.m. to 4:30 p.m. Monday to Friday.
Physical Demands can involve, but are not limited to:
Amount Lifted:
Amount Lifted 0 to 10 lbs.: Occasional: Range: 49 min to 2 hrs., 39 min or 29 to 86 days
Amount Lifted 11 to 101+ lbs.: Not Present
Amount Pushed or Pulled:
Amount Pushed or Pulled Up to 10 lbs.: Constant: = Range: 5 hrs., 18 min to 8 hrs. or 174+ days
Amount Pushed or Pulled 11 to 101+ lbs.: Not Present
Vision:
Near Vision: Constant: = Range: 5 hrs., 18 min to 8 hours or 174+ days
Far Vision: Rare: = Range: 5 min to 48 min or 2.6 to 26 days
Depth: Rare: = Range: 5 min to 48 min or 2.6 to 26 days
Field of Vision: Constant: = Range: 5 hrs., 18 min to 8 hours or 174+ days
Color: Constant: = Range: 5 hrs., 18 min to 8 hours or 174+ days
Contact With Others:
Works Alone: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days
Works with Others: Constant: = Range: 5 hrs., 18 min to 8 hours or 174+ days
Works around Others: Constant: = Range: 5 hrs., 18 min to 8 hours or 174+ days;
Customer/Public Contact: Constant: = Range: 5 hrs., 18 min to 8 hours or 174+ days
Clients w/ Behavior Challenges: Frequent: = Range: 2 hrs., 40 min to 5 hrs.,17 min or 88 to 172 days
Communications:
Talking, Hearing, Reading,
Basic Body Positions:
Sitting: = Constant: = Range: 5 hrs., 18 min to 8 hours or 174+ days
Standing: Rare: = Range: 5 min to 48 min or 2.6 to 26 days
Walking/Moving About: Rare: = Range: 5 min to 48 min or 2.6 to 26 days
Climbing: Rare: = Range: 5 min to 48 min or 2.6 to 26 days
Balancing, Crouching, Kneeling, Crawling: Not Present
Motor Skills:
Handling: Occasional: = Range: 49 min to 2 hrs., 39 min or 29 to 86 days
Grasping: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days Using Fingers: Constant: = Range: 5 hrs., 18 min to 8 hours or 174+ days
Reaching: Occasional: = Range: 49 min to 2 hrs., 39 min or 29 to 86 days
Feeling: Rare: = Range: 5 min to 48 min or 2.6 to 26 days
Driving,Rare: = Range: 5 min to 48 min or 2.6 to 26 days
Exposures To:
Mechanical Equipment, Electrical Equipment, Pressurized Equipment, Burning Material/Equip, Explosive, Radiant Energy, Moving Equipment, Moving Equipment, Heights, Fumes/Odors, Dirt/Dust, Gases: Not Present
See also Physical and Environmental Factors Form.
EXAMPLES OF EQUIPMENT USED
Equipment Used:
Computer.
Printer.
Fax machine.
Scanner, for documents, reports.
Copier.
CD/DVD Player.
Telephone.
Paper Shredder.
Office supplies and tools.
Security Systems for Sheriff’s Office doors.
Hardware/Software Used:
Computer Information System (CIS).
Bureau of Criminal Apprehension (BCA) Criminal Histories.
Driver and Vehicle Services (BCA).
E-charging (BCA).
Minnesota Government Access (MGA).
Statewide Supervision System (S3).
Winscribe Transcription Module.
Axon Evidence (view/copy/redact video).
Odyssey File & Service (Courts E-filing).
Predatory Offender Registration (POR) Website.
Microsoft Office (Word/Excel/Outlook).
MS Media Player (copy/burn DVDs for prosecutors).
Synergy (ISD# 206 School Database).
PS Portals (MN Dept of Public Safety Database).
Lexipol (DCSO Policies).
MN BCA Criminal Justice Information System Certified.
OTHER
All listed above are essential functions of the job.
Salary:
Receive anniversary step increases for earning potential of $29.20 hourly, $60,736. annually. In addition, receive annual cost-of-living adjustments (COLA) per the current Collective Bargaining Agreement.
Benefits: We offer free or low-cost single health insurance plan options with a $200/mo Employer contribution to a Health Savings Account. We also offer Family plans. don’t hesitate to get in touch with the Human Resources Department (320-762-3873 or 320-762-2922) for more information. As an employee of Douglas County, you are required to enroll In P.E.R.A. (Public Employees’ Retirement Association). Participation is mandated for all public employees who meet the requirements of the plan. PERA – Police & Fire Member: Employee Deduction 11.8%; Employer Contribution 17.70%.
Sick Leave/Earned Safe and Sick Time: An employee shall be credited with 1 day of sick leave for each month of service, accumulative to 90 days. The first 48 hours (or up to 80 hours if any eligible time was carried over) will be counted as ESST.
Vacations:
Employees will accrue vacation according to the following schedule:
0 – 5 years – 10 working days.
6 -10 years – 15 working days.
11 – 15 years – 20 working days.
16 – 20 years – 25 working days.
Over 20 years – 30 working days.
Supervision Received: Supervised by the Records Supervisor.
Supervision Exercised: None
Labor Group: Teamster (JAIL/DSP/CLR)
FLSA Status: Non-Exempt
Grade: 5
EEO Job Category: Administrative Support
Work Comp Code: 8810 Clerical
This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.
Revised: 4/2025.
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Title: Administrative Assistant
Company: Green Meadow Lawn Care
Location: Ellington, CT
