Overview
Administrative Assistant Jobs in Huntington Beach, CA at Rocker Industries
PITTSYLVANIA COUNTY SCHOOLS
POSITION DESCRIPTION
POSITION TITLE: Executive Administrative Assistant to the Superintendent/Clerk of the Board
FLSA: Exempt Position
REPORTS TO: Division Superintendent
TERMS OF EMPLOYMENT: 12-Month Position
SUPERVISES: N/A
QUALIFICATIONS:
REQUIRED:
High School Diploma
Proficiency in typing and recording minutes
Excellent communication skills
Attention to detail and accuracy
Organizational and excellent time management skills
Ability to perform routine and executive-level duties
PREFERRED:
Previous experience in an executive office setting
FOCUS:
Serve as executive administrative assistant to the Division Superintendent and Clerk of the School Board
ESSENTIAL JOB FUNCTIONS:
1. Serve as Executive Administrative Assistant to the Division Superintendent
Perform all duties, such as typing correspondence, reports, and other materials as directed by the Division Superintendent
Prepare agenda for the Teachers’ Advisory Council, Support Staff Advisory Council, Citizens’ Advisory Council, Concussion Management Team, and Minority Advisory Council
Maintain listing of students who have been expelled or placed on long-term suspension
Maintain listing of approved tuition students and receive and record appropriate tuition payments
Maintain listing of approved transfer students attending schools out of zone
2. Serve as Clerk of the School Board
Attend all regular and called meetings of the School Board and record minutes
Sign all documents and minutes requiring the signature of the Clerk of the Board
Attend all Committee meetings of the School Board and record minutes
Send out notices of meetings and agenda
Prepare Board meeting packets prior to each meeting
Set up meeting place prior to each Board meeting
Keep minute books in order with necessary enclosures and signatures
Keep file of materials distributed to Board members
Revise and update School Board Policies
Maintain updated listing of School Board members to include terms of service
3. Serve as Notary Public
Notarize forms for school personnel and staff
4. Research
Complete requests for statistical and historical information
Complete requests for information on school properties, deeds, etc.
OTHER JOB FUNCTIONS:
Perform other duties as assigned by the Division Superintendent and the School Board
PLEASE NOTE :
Pittsylvania County Schools reserves the right to fill positions pursuant to School Board Policy GBN, Staff Hiring Procedures.
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Title: Administrative Assistant
Company: Rocker Industries
Location: Huntington Beach, CA
