Overview
Administrative Assistant Jobs in Scarborough, Ontario, Canada at SereneAid
Title: Administrative Assistant
Company: SereneAid
Location: Scarborough, Ontario, Canada
Administrative Assistant
Location: Scarborough, ON (Markham & Milner area)
Work Schedule: Monday to Friday | 10:00 AM – 4:30 PM
Pay Rate: $20.00/hour
Contract Duration: 6+ Months (Potential for Extension)
Key Responsibilities
- Perform general office administration and clerical duties.
- Provide professional customer service by responding to phone calls, emails, and assisting walk-in customers.
- Resolve customer inquiries and complaints in a courteous and professional manner.
- Maintain accurate electronic and physical filing systems.
- Process and reconcile Accounts Payable (AP) and Accounts Receivable (AR) documentation.
- Match paid invoices with AP and AR reports.
- Maintain and update customer and supplier records.
- Verify invoice and purchase order coding for accuracy.
- Prepare and process cheque runs.
- Perform bank reconciliations and account reconciliations.
- Manage accounts receivable, including invoicing, payment follow-ups, and collections.
- Complete banking transactions and deposits.
- Assist with credit control and collection activities.
- Support job costing and budgeting functions.
- Maintain inventory records and stock control.
- Prepare online customer orders for pickup and shipping.
- Maintain and update the company's Shopify online store.
- Handle confidential company and customer information with professionalism and discretion.
- Perform additional administrative duties as assigned.
Required Qualifications
- Minimum 2 years of administrative experience in an office environment.
- Advanced proficiency in Microsoft Excel.
- Hands-on experience using QuickBooks.
- Minimum 2 years of experience managing or supporting a Shopify online store.
- Experience with Accounts Payable, Accounts Receivable, invoicing, reconciliations, and bookkeeping functions.
- Strong customer service and interpersonal communication skills.
- Excellent verbal and written English communication.
- Strong organizational, time management, and multitasking abilities.
- High level of accuracy and attention to detail.
- Ability to work independently while managing multiple priorities.
Preferred Qualifications
- Previous experience in a food distribution, retail, wholesale, or manufacturing environment is considered an asset.
- Professional appearance and a customer-focused attitude.
Apply: Send resume & documents to [email protected]
Call: 647-794-8009
