Overview
Administrative Assistant Jobs in McLean, VA at NRI Staffing
Title: Administrative Assistant
Company: NRI Staffing
Location: McLean, VA
Job Title: Administrative Assistant (Property Management – Secure Facility)
Company: NRI Staffing
Location: McLean, VA
Work Type: On-site
Position Overview
NRI Staffing’s client is seeking an Administrative Assistant to support a high-security, government-focused property management operation in McLean, VA. This role supports a team of Property Managers, Assistant Property Managers, and Technical Managers responsible for maintaining a large, mission-critical campus.
This is not a traditional office role — it requires working in a highly structured, secure environment with strict protocols, strong attention to detail, and the ability to manage sensitive information with discretion.
Key Responsibilities
• Provide administrative and operational support to a property management team within a secure, government-regulated environment
• Coordinate with tenants, vendors, contractors, and consultants while adhering to strict access and security protocols
• Manage site access for vendors, deliveries, and visitors in compliance with security requirements
• Support contract administration, including preparation, tracking, and coordination of service agreements
• Coordinate vendor services (telecom, utilities, building services, etc.) and ensure compliance with contractual obligations
• Maintain highly organized digital and physical records, including secure document management systems
• Schedule meetings, manage calendars, and coordinate logistics for internal and external stakeholders
• Attend meetings and prepare detailed, accurate meeting minutes
• Process invoices and generate purchase orders (Nexus Payables or similar systems)
• Maintain and update critical databases (access lists, vendor tracking, project updates, etc.)
• Assist with reporting, including weekly updates, financial reports, and operational summaries
• Support tenant engagement and retention initiatives within a professional, security-conscious setting
• Assist with internal communications, signage, and coordination of on-site activities
Qualifications
• Associate’s or Bachelor’s degree preferred
• 2+ years of administrative experience, preferably supporting property management, government facilities, or secure environments
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a structured, fast-paced environment
• Proficiency in Microsoft Office Suite and Adobe Acrobat
• Experience with document management systems (e.g., Laserfiche) is a plus
• Professional, discreet, and highly reliable
Security Requirements
• Must be eligible for and willing to obtain a Top Secret security clearance with full scope polygraph
• Ability to work within a highly controlled, security-sensitive environment
• Comfortable adhering to strict protocols regarding access, communication, and information handling
NRI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
