Overview
Administrative Assistant Jobs in Riviera Beach, FL at GeoPoint
OVERVIEW
Work remotely as part of a team in the completion of work related to managing all aspects of the business. A strong focus on communication, organization of information, and workflow management is required. The company works across a wide range of time zones and work hours may fall outside of standard business hours in your time zone, depending on your location.
ABOUT THE COMPANY
Since 1993, Experiential Resources (“ERi”) has been at the forefront of the aerial adventure industry. ERi began as a ropes course and climbing wall company, primarily serving the non-profit, educational, and youth camping communities. In the early 2000s we expanded to focus on the commercial zipline industry, specifically leading the development of designs and products to facilitate the “big zips” that are now prominent throughout the world. In about 2014, trends and client needs started to shift away from attractions that are staff and equipment-intensive and that have significant throughput limitations. ERi began dreaming up high-volume, operationally efficient aerial attractions that are unique; each one specifically designed to reflect and enhance place, while also meeting the objectives of clients and investors. Our current focus is partnering with our clients to create iconic, successful attractions that give guests one of the best days of their lives.
Learn more at www.experientialresources.com
INCLUSIVITY STATEMENT
ERi is an inclusive workplace. We will provide reasonable accommodations to applicants and employees who need them for medical or religious reasons, as required by law. Discrimination based on race, color, religion, sex (including pregnancy, lactation, sexual orientation, or gender identity), national origin, disability, age, or genetic information (including family medical history) will not be tolerated, regardless of any changes in national policy or any future legislation. We encourage those who can support equity, inclusion, and respect to apply for this position. We don’t tolerate intolerance here.
COMPENSATION
Base rate $25 per hour; actual starting wage is negotiable and will be commensurate with experience.
Evaluation and merit-based raise occurring after first 120-days of hourly-based work.
Full time, salaried position with insurance benefits available following 120-day eval. if mutually desired.
GENERAL DUTIES
Work with the CEO and others to:
Manage the day-to-day administrative needs of the company
Facilitate meetings and capture and organize company-wide tasks and priorities, helping the rest of the team to stay on track.
Manage Accounts Payable, Accounts Receivable, and regular financial reporting (with bookkeeper).
Support the preparation and management of project tracking systems and budgets.
Forecast needs and enable other team members to perform their roles effectively and efficiently.
Ongoing individual duties include:
Utilizing and developing business management processes; maintaining well-organized systems
Compliance-related tasks such as AHJ registrations, quarterly reports/filings, insurance renewals/audits, etc.
Payroll prep, management of expense reimbursements, and related records management
Company-focused logging and tracking, calendar management, and occasional travel planning
Production of documents, reports, and proposals
Creation and/or review and assessment of manuals, policies, procedures, and similar documents
Research regarding suppliers, subcontractors, jurisdiction-specific requirements, and similar topics
Software and systems utilized regularly (proficiency or ability to quickly attain reasonable function required):
Google Workspace (email, calendars)
Zoom Workplace Pro
Dropbox for Business
Slack
QuickBooks Enterprise
MS Office (Word, Excel, PPT)
Adobe (Acrobat, InDesign, Illustrator, Prem. Pro)
Asana (in development)
Additional software utilized (not necessary– butbonus points if you’re proficient or knowledgeable):
SketchUp
Google Earth Pro
ArcGIS
SolidWorks
AutoCAD
Lumion
ESSENTIAL FUNCTIONS
Must be able to:
speak, hear, and understand English proficiently, as well as read and write in English proficiently.
calculate financial-related information using basic mathematical functions and tools.
understand, interpret, and convey data and information in verbal and written forms.
use computers and tablets to interpret data, develop documents, and manage information.
understand the functions of various systems and processes, and how they integrate.
see in full color vision, with average depth perception, and the ability to adjust focus.
work regularly during weekdays, and on an as-needed basis at night, on weekends, and on holidays.
formulate and implement appropriate courses of action according to established policies or procedures.
apply reasoning skills when confronted with circumstances requiring a discretionary decision.
BASIC REQUIREMENTS
Must be at least 18 years old and able to provide proof of eligibility to work in the US
Able to pass pre-employment and periodic background checks and screenings
OSHA 10 Hour General Industry Certificate (or ability to attain within 3 months)
Able to work remotely, including highly reliable access to phone and internet connection(s)
MINIMUM QUALIFICATIONS
REQUIRED: 3 years experience in a business administration role
REQUIRED: 2 years experience with management of financial systems & reporting
PREFERRED: 1 year experience working as part of a remote work team
DESIRED SKILLS & ATTRIBUTES
High function in verbal and written communication, including both writing and proofreading effectively
Able to utilize, develop, and refine administrative systems and tools, creating efficiencies wherever possible
Able to pay attention to detail and able to use critical thinking to prioritize tasks and forecast upcoming needs
Able to manage time and work for self and others effectively, accomplishing tasks in expected timeframes
Able to switch focus quickly and work in an environment where priorities may shift regularly
Able to give and take direction and critical feedback, and to collaborate with other employees effectively
Able to create aesthetically pleasing, visually engaging documents and company collateral
Able and willing to pitch in with the rest of the team as needed and have fun doing cool stuff with cool people
Job Types: Full-time, Part-time
Pay: $25.00 – $30.00 per hour
Expected hours: 20 – 40 per week
Benefits:
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Professional development assistance
Vision insurance
Application Question(s):
Please provide preferred days of the week and times that you are generally available to discuss this position. IMPORTANT: All times provided must be in Hawaii Standard Time.
Experience:
business administration: 3 years (Preferred)
Microsoft Office: 3 years (Required)
financial reporting: 1 year (Preferred)
Work Location: Remote
Title: Administrative Assistant
Company: GeoPoint
Location: Riviera Beach, FL
