Overview
Administrative Assistant Jobs in Minnesota at Clean Water Action
Position: Executive Assistant
Salary: Starting at $75,000
Benefits:
Vision, dental, and medical insurance
Generous paid time off and leave policies
Flexible work schedule
Annual employee allowance and professional development stipend
401(k) contribution matching up to 4%
Location: Chicago, IL with some travel required
Type: Full-time
Intended Start Date: Immediately
Application Deadline:
The Center for Tech and Civic Life (CTCL) is a nationally-recognized nonprofit connecting Americans with the information they need to become and remain civically engaged, and working to ensure U.S. elections are more inclusive and secure.
The Executive Assistant is a member of the Operations Team and reports directly to the Operations Director. The Operations Team supports the board, the executive director, and five different departments of soon to be over 50 staff members total. We are a small, but mighty team that balances the principles of efficiency and effectiveness with the values of determination, inclusion, collaboration, curiosity, and reflection.
As the Executive Assistant, you will be providing dedicated support to the Executive Director helping them to perform at their highest level and contribute to the success of our civic mission.
Responsibilities
Receive and review all incoming communication (hundreds/day) for the Executive Director
Determine priority, and summarize and/or distribute contents to appropriate staff for action
Ensure follow up within a timely manner (within two business days)
Manage the Executive Director’s very full meeting and travel calendar
Schedule meetings with internal and external stakeholders
Identify and prioritize the most sensitive matters
Safeguard the Executive Director’s time and support them in setting boundaries
Anticipate potential challenges and independently resolve them
Identify opportunities for efficiency and implement systems to take advantage of them
Confidentially take notes and manage action items
Arrange travel and logistics for the Executive Director
Provide in-person support at events and meetings
Track and reconcile expenses
Serve as a liaison between the Executive Director and stakeholders, partners, colleagues, staff, funders, and board
Desired Qualifications
A successful candidate for the Executive Assistant position will have a comprehensive understanding of our mission and demonstrate a proven track record of success. While no candidate will possess every quality we desire, the successful candidate will possess many of the following qualifications and personal attributes. Even if you aren’t sure if you’re qualified but are excited about the position, we encourage you to apply!
Track-record of success: You are a career executive assistant whose skills and responsibilities have expanded across years of experience
Time management and prioritization: You effectively prioritize tasks, create and implement clear goals, and collaborate in order to achieve desired timelines.
Strong attention to detail: You pay close attention to detail and ensure that any task or work product – big or small – is thorough and accurate. You are highly organized and thrive in a work environment with regular responsibilities that may be routine or repetitive.
Results-oriented: You care deeply about getting results and you do what it takes to get them, including anticipating problems, offering creative solutions, driving work forward, and course-correcting when needed.
Inclusive: You connect with people from all kinds of backgrounds and make sure everyone feels like they belong.
Interpersonal skills: You easily establish relationships with others through many modes of communication (phone, email, in-person, etc.)
Stay grounded during change: You can stay calm in a storm. You can work through uncertainty, staying grounded in values while responding to a changing environment.
Independent: You can work alone and with minimal oversight, but know when to ask for help.
Integrity: You can be trusted with confidential organizational and staff information.
Adaptability: You thrive in a variety of work environments including travel, in-office, work from home, etc and are comfortable with learning and using a variety of technology solutions.
Civic-minded: You believe in democracy and care about voting.
Title: Administrative Assistant
Company: Clean Water Action
Location: Minnesota
