Overview
Administrative Assistant Jobs in Aurora, CO at Jacobs
Title: Administrative Assistant
Company: Jacobs
Location: Aurora, CO
At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
Your impact
As an Administrative Assistant, you will be responsible for and perform a variety of administrative and/or clerical duties supporting the Program Manager Full Time on-site in Aurora, CO.
Essential Functions
Perform administrative support functions specific to department, project, or program activities that require limited interpretation of policies, procedures and practices applicable to assigned area.
Provide calendar management in both MS Outlook and Google that includes scheduling meetings for a department, project stakeholders or program manager.
Assist meeting facilitators with the use of video conferencing programs, surface hubs, note taking, drafting and distribution of meeting minutes.
Provide organization and filing of program or project specific information that requires interpretation of established policies, procedures, and other relevant sources to and from internal or external sources.
Maintain project filing systems and equipment.
Maintenance and tracking of action items, including follow-up with responsible team members.
Other administrative tasks as assigned.
Your keen ability to multi-task, communicate effectively and tackle project challenges will allow you to thrive in our dynamic, fast-paced environment. Working together, we’ll help you grow and pursue what fulfills you so that we can make impacts on the future – big and small, globally, and locally.
Here’s what you’ll need
Associate degree or related experience in lieu of education
Proven administrative experience within an engineering, construction or related organization
Knowledge of general office practices and procedures, as well as some experience with work associated with K12 building design and construction project activities in a fast-paced collaborative environment.
Ideally, you will have
Advanced Level computer skills in Microsoft Windows and Windows Suite software applications, PowerPoint, Outlook, SharePoint, Bluebeam, Visio and others.
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