Administrative Assistant Jobs in London, England, United Kingdom at eTeam

Title: Administrative Assistant

Company: eTeam

Location: London, England, United Kingdom

Job Title: Administrative Assistant

Location: Shoreditch (Hybrid – 3 days per week onsite)

Duration: 12 months contract initially with possible extension

Max. Budget: £49.9k per annum + paid holidays + pension or £260 per day Inside IR35

The Opportunity:

As the UK&I Enterprise Sales Team Administrative Assistant you will provide essential support to the sales team, ensuring smooth operations and contributing to the overall success of the organization.
This role is pivotal in driving sales support activities, providing hands-on administrative and operational support to the Client’s UK&I Enterprise Sales Leaders.
You will be a proactive partner to the sales team, acting as a key link between internal and external stakeholders.
The successful candidate will be happy to roll their sleeves up, get involved, and take ownership of day-to-day tasks that keep the team moving.

Key Responsibilities will include:

Manage the diaries of multiple Enterprise Sales Leaders, ensuring efficient scheduling and prioritisation
Liaise with customers at all levels to coordinate meetings (timing, logistics, room booking, attendees, etc.) and maintain strong professional relationships
Act as a key point of contact for customer queries, ensuring prompt and professional responses
Work with Sales, Marketing, and VP Office to organise and coordinate client’s hospitality events
Work with Sales Leaders to coordinate and organise internal team meetings, events, and sales activities
Augment events teams for flagship client events (like Client’s London Summit or Client’s AI Forum)
Process and manage Sales Leaders’ expenses in a timely and accurate manner
Book Sales Leaders’ travel (flights, hotel, transfers)
Provide proactive day-to-day administrative support to Sales Leaders, anticipating needs and addressing issues before they arise

What you’ll have:

2–3 years of experience as a sales administrative assistant or sales support roles, preferably within a fast-paced corporate environment.
Positive can-do attitude, no ego – willing to follow through and do what it takes to get the job done.
A naturally collaborative teammate that is proactive and solution minded.
Strong communication skills to ensure smooth coordination both internally and externally; prior sales experience is a plus.
Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.
Strong organizational skills, attention to detail and timely follow-through.
Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.
Ownership of the outcome – even when there is a lack of full control, ability to see it through until it is completed.
Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.
Self-starter and self-motivated, energetic, proactive, resourceful.
Exceptional scheduling abilities and advanced proficiency use of Microsoft Office tools.

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