Overview
Administrative Assistant Jobs in Santa Maria, CA at Sevita
Join the Aspire team!
Aspire Tour is the largest business tour in the country, offering insight from industry-leading speakers, business strategy and development, tax-free retirement education, and non-profit charitable giving. Our mission goes beyond traditional business success; we are dedicated to enabling our customers to “Create, Keep, and Protect” their wealth.
Aspire Accountingis looking for an energetic Office Administrator to join our amazing new team! As a key member of our tax services staff, the Office Administrator will play a crucial role in ensuring smooth and efficient office operations. This position requires excellent organizational skills, strong communication abilities, and a proactive approach to handling administrative tasks and supporting the needs of the office.
Do you Aspire for more? Then apply! We would love to receive your resume to join our dynamic team and be a driving force in reshaping the future of financial and business education.
Key Responsibilities:
Manage daily office operations to ensure a smooth and efficient working environment
Process and track accounts receivable and payable transactions, ensuring timely and accurate record-keeping
Prepare, send, and follow up on invoices to clients or partners
Monitor accounts and follow up on overdue payments, initiating collections efforts as necessary
Reconcile financial discrepancies by collecting and analyzing account information
Maintain office supplies and inventory, placing orders as needed
Handle correspondence, including emails, phone calls, and mail
Assist with HR tasks such as onboarding new employees, working cross-functionally with the HR department
Support the finance department with bookkeeping and expense reporting
Maintain and organize office files and records
Provide administrative support to the team as needed
Qualifications:
Bachelor’s degree in Office Management or a related field preferred
Minimum of 3 years’ experience in office administration, bookkeeping, or a similar role
Excellent organizational and time-management skills
Strong written and verbal communication skills
Proficiency with Microsoft Suite or other office support tools
Ability to manage multiple tasks and prioritize effectively
High level of professionalism and customer service orientation
Strong problem-solving skills and attention to detail
Compensation:
Salary: $45,000 – $55,000
Benefits:
Healthcare, vision, and dental insurance w/ company contributions
Long-term disability insurance covered by the company
PTO and paid holidays
Employee Assistance Program through ADP
Location: In-person, Ponte Vedra, FL 32081
Status: Full-time
Schedule: M-F, 9-5
Job Type: Full-time
Pay: $45,000.00 – $55,000.00 per year
Benefits:
Dental insurance
Employee assistance program
Health insurance
Health savings account
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person
Title: Administrative Assistant
Company: Sevita
Location: Santa Maria, CA
