Overview
Administrative Assistant Jobs in San Francisco, CA at Macquarie AirFinance
Metro is seeking a Receptionist / HR Assistant. This individual would be responsible for providing administrative support to the HR department, maintaining employee records, supporting day-to-day HR activities, and handling all front desk activities.
JOB DUTIES
Manage the front desk, greet visitors, answer incoming calls, document customer complaints, accept deliveries, and control ingoing / outgoing mail
Assist with coordinating all procurement processes and paperwork for the HR Department and manage invoices in Metro’s Maximo software
Maintain badging system by updating or removing security access to doors across all divisions
Create badges for new hires and replacement badges for current employees
Manage and fulfill bus pass requests for employee spouses/dependents and retirees
Maintain and update shared drive by organizing, updating, and archiving HR-related documents such as job descriptions, policies, procedures, employee handbooks, etc.
Maintain personnel and medical files in compliance with applicable legal and organizational requirements
Assist with scheduling, pre-employment, and candidate outreach
Assist with hiring event coordination
Ensure that employee private and personal information is kept in the strictest confidence, to include but not limited to HIPAA and PII data while also maintaining system security of such information
Prioritize work in order to meet multiple, recurring deadlines and maintain schedules
Compose correspondence regarding sensitive and complex issues in a professional manner
Work effectively as part of a team devoted to customer service
Provide a positive work environment that does not discriminate in hiring, promotion or employee/supervisor relations based on race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran
Model, facilitate and encourage exemplary internal and external customer service, open communication, collaboration, participation and professional development among staff
Have the ability to work in compliance with Metro’s safety and security policies
Conduct other duties as assigned
POSITION QUALIFICATIONS AND COMPETENCY STATEMENT(S)
Communications – Excellent verbal, writing and non-verbal skills
Customer Focus – Excellent problem-solving skills and a desire to exceed customer expectations
Professional Integrity – Exhibits and values commitment, leadership, accountability, diversity, honesty, fiscal responsibility, and the ability to maximize resources
Proficiency – Able to multi-task, plan and measure results, create and analyze data, excellent computer skills, accuracy and attention to detail, excellent project management skills
Initiative – Ability to take on a task or plan of action when needed
Ability to maintain a professional and courteous demeanor
Education
Bachelor’s Degree in HR or related field preferred
Experience
3 – 5 years of handling HR administrative tasks and projects required
SKILLS & ABILITIES
Computer Skills
Proficient knowledge of Microsoft Office Suite
Strong Excel, Outlook, and SharePoint skills required
Paycor Recruiting and Paycor Perform experience is preferred
Working knowledge of Human Resource information systems and/or data management systems
Excellent web-based application and internet skills
Certificates & Licenses
PHR / SPH, SHRM CP / SCP, or certification from a HR-related professional association is a plus but not required
Other Requirements
Knowledge of current HIPAA laws and regulations
WORK ENVIRONMENT
Office atmosphere
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
Title: Administrative Assistant
Company: Macquarie AirFinance
Location: San Francisco, CA
