Overview
Administrative Assistant Jobs in Biddeford, ME at City of Biddeford
One Federal Solution (OFS) is seeking an Administrative Specialist I to support our Federal Government Client. This role involves providing comprehensive administrative support, implementing office procedures, coordinating daily operations, and assisting management with administrative tasks. The ideal candidate will have strong organizational skills, attention to detail, and the ability to ensure efficient office operations through effective coordination and problem-solving.
Key Responsibilities:
Draft and review correspondence for signature, ensuring compliance with established policies and procedures
Direct documents to appropriate staff, track progress, and follow up to ensure timely resolution
Serve as the first point of contact for visitors and incoming calls, directing inquiries appropriately
Monitor outstanding issues, follow up on actions, and ensure timely completion
Review outgoing correspondence for accuracy, consistency, and adherence to organizational policies
Conduct research, compile data, and generate reports as needed
Assist staff with proper procedures for preparing correspondence and documentation
Prepare reports, meeting minutes, presentations, and other project-related documentation
Utilize PowerPoint, Excel, and Access to develop reports and data visualizations
Conduct basic data analysis to support decision-making processes and ensure accuracy
Identify workflow inefficiencies and recommend process improvements
Assist with office procurement, including preparing purchase requests and managing purchase orders
Support property management by tracking and labeling non-expendable property and updating records
Submit purchase requests through automated procurement systems such as Ariba and assist with annual property reports
Coordinate service calls from building occupants and input data into the computerized maintenance management system
Qualifications and Skills:
High school diploma or GED required
Two (2) years or more of relevant administrative experience in an office setting
Experience supporting teams with administrative tasks, including calendar management and correspondence
Strong organizational and problem-solving skills to support workflow and operational efficiency
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Strong written and verbal communication skills
Experience with procurement systems (e.g., Ariba) and basic financial or property management is a plus
Ability to work independently, manage multiple tasks, and meet deadlines
About One Federal Solution
One Federal Solution (OFS) is an innovative Professional Services provider with over 17 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
Administrative: 2 years (Required)
Security clearance:
Secret (Required)
Ability to Commute:
Washington, DC 20001 (Required)
Ability to Relocate:
Washington, DC 20001: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Assistant
Company: City of Biddeford
Location: Biddeford, ME
