Overview
Administrative Assistant Jobs in London Area, United Kingdom at QOVES
Title: Administrative Assistant
Company: QOVES
Location: London Area, United Kingdom
Why Qoves?
Fast growing startup leader in the aesthetic space.
Real opportunity for growth within the company, quick promotions and salary increase
Get equity in the company and have real financial incentives.
⚕️ Work alongside doctors, developers, and creatives in a cross-disciplinary environment
✨ Ideal for entrepreneurial individuals looking to gain real-world experience in a startup environment, while building a strong network and reputation in the tech industry.
Location: London
Type: Full-Time
About Qoves
Qoves is a fast-growing technology company at the forefront of the aesthetic and beauty industry. We specialize in non-invasive, science-backed facial analysis tools used by consumers and medical professionals worldwide. With a global digital footprint and a reputation for innovation, Qoves is redefining how people understand and improve their appearance.
We are seeking a meticulous, reliable Administrative Assistant with a background in accounting and strong administrative experience to support our legal, finance, and operational functions. This is a critical role in keeping our internal systems aligned and ensuring professional communication with external partners and stakeholders.
Key Responsibilities
Serve as the administrative point of contact for legal and compliance partners
Coordinate contracts, NDAs, and other legal documentation between Qoves and third parties
Oversee invoice tracking, payment reconciliation, and financial record keeping
Liaise with external accountants, banks, and payment processors to ensure accurate financial flows
Maintain internal administrative systems and documentation, including client and vendor records
Support leadership with scheduling, reporting, and file management
Assist with onboarding contractors or employees as needed, including coordination with HR or legal advisors
Prepare summaries, memos, and reports from meetings or legal correspondence
Required Qualifications
Bachelor’s degree in Accounting, Finance, or a related field
2–4 years of experience in an administrative or finance support role
Experience with payment reconciliation and working knowledge of accounting processes
Strong organizational and time-management skills
Professional communication style and excellent attention to detail
Ability to work independently and handle sensitive information with discretion
Preferred Qualifications
Experience working with legal teams, law firms, or contract coordination
Familiarity with HR processes, including onboarding and personnel file management
Previous experience in a tech, healthcare, or startup environment
Comfortable using Google Workspace, cloud-based documentation systems, and financial tools like Xero.
Why Work With Qoves?
This is an opportunity to be part of a globally recognized brand with deep influence in the aesthetic industry. You’ll work in a fast-paced, high-impact environment where precision and professionalism are highly valued. As a remote-first company, we offer flexibility, a strong culture of independence, and the chance to collaborate with top-tier professionals in tech, medicine, and design.
