Overview
Administrative Assistant Jobs in Montgomery, AL at Baptist Health
The Opportunity: Part-time Administrative & Data Systems Coordinator
(.5 FTE = 20 hours)
About Tremont School:Tremont School is a small independent day school for grades 5-12 and post graduates located in Concord, MA. As a young microschool, Tremont’s mission is to provide an innovative approach to education that (re)ignites a passion for learning, honors and embraces students’ individuality, and empowers them to be critical thinkers and compassionate citizens. The Tremont School learning community values developing trust, building connections and fostering independence.
Our Work Environment:
Tight-Knit & Collaborative: Our small admin team works closely together, supporting each other and wearing many hats. We operate with a “many hands make light work” philosophy and pitch in wherever help is needed, regardless of title.
Mission-Focused & Supportive: We’re united by our commitment to students and to each other.
Year-Round: This is a part-time, 12-month position.
Who you are and what you’ll do:
We’re looking for a proactive and detail-oriented Administrative/Systems Coordinator who thrives in a collaborative, fast-paced environment. This friendly and composed professional will serve as the welcoming face of Tremont School, demonstrating strong communication, organizational, and time-management skills. A self-starter who listens closely and follows through reliably, the ideal candidate will support data integrity and oversee systems and strategies that enhance student records, enrollment, advancement, and communications operations, while staying current with industry best practices.
Under the direction of the Director of Finance and Operations, the Administrative/Systems Coordinator will perform the following:
Administrative/Front Desk Responsibilities:
Daily updates and reporting on student attendance, late arrivals, dismissals
Visitor sign-in/sign-out
Work with faculty to plan the operations side of school field trips
In collaboration with leadership team and communications committee, help facilitate internal and external communication, including general inquiries, answering phones, and other necessary logistics
Stay informed about school events, policies, and daily operations so that you might answer questions and help facilitate operations, update calendars, etc.
Facilitate ordering of supplies for faculty and staff, as well as office supplies
In collaboration with learning support staff and the Program DIrector, maintain student information including schedules, transcripts, quarterly progress reports, and attendance records and responding to requests for information in a timely manner
In collaboration with the Director of Finance and Operations, process and ensure the proper documentation of invoices and bills as well as receipt of payments collected at the front desk.
Manage deliveries, machines, and phone systems
Data/Systems Responsibilities:
Ensure data integrity and security via the daily operation and maintenance of the data in Blackbaud and Google.
Provide data and administrative support for Enrollment, Advancement and Marketing/Communications by managing the School’s data systems, including all Blackbaud products such as CORE, RE NXT, Constant Contact and the Google Suite.
Collaborate with the Director of Enrollment to help streamline and automate routine tasks associated with the enrollment process.
Collaborate with school leadership to understand and monitor the flow of data between our data systems.
Perform regular database clean-up and record updates for all constituencies.
Required skills and qualifications
The desire to contribute to a small, dynamic school
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Preferred expertise in Blackbaud, Raiser’s Edge, GoogleSuite and email/social media marketing platforms such as Constant Contact
Proficiency with office productivity tools and an aptitude for learning new software and systems
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information
Tremont School is an equal opportunity employer and does not discriminate on the basis of race, creed, age, color, sex, sexual orientation, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness, status as a veteran, or any other classification protected by state or federal law in its employment, admissions practices, or access to programs or activities, in accordance with Title IX, Section 504 if the Rehabilitation Act of 1973, Title VII, the American Disabilities Act, the Age Discrimination in Employment Act, and other applicable federal and state law. Retaliation against anyone complaining of discrimination is strictly prohibited. If an applicant requires assistance, or a reasonable accommodation, to apply, please contact Tremont School at (781) 325-4805.
Research shows that underrepresented groups apply to jobs only if they meet 100% of the qualifications.Tremont School believes that no one ever meets 100% of the qualifications and we look forward to your application.
To apply, please send your cover letter, resume and the contact information for three professional references (references will not be contacted without the candidate’s permission) to Krista Green Demas, Head of School at .
Job Type: Part-time
Pay: $28,000.00 – $34,000.00 per year
Expected hours: 20 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Schedule:
Day shift
Work Location: In person
Title: Administrative Assistant
Company: Baptist Health
Location: Montgomery, AL
