Overview
Administrative Assistant Jobs in Toronto, Ontario, Canada at Guardian Capital Group
Title: Administrative Assistant
Company: Guardian Capital Group
Location: Toronto, Ontario, Canada
JOB STATEMENT:
Guardian Capital Group Limited (Guardian) is a global investment management company servicing institutional, retail and private clients through its subsidiaries. As at June 30, 2024, Guardian had C$58.6 billion of total client assets while managing a proprietary investment portfolio with a fair market value of C$1.1 billion. On July 2, 2024, Guardian completed its acquisition of Sterling Capital Management, LLC, a Charlotte, North Carolina-based investment management firm, adding approximately C$104.0 billion (US$76.0 billion) in client assets. Founded in 1962, Guardian’s reputation for steady growth, long-term relationships and its core values of authenticity, integrity, stability and trustworthiness have been key to its success over six decades. Its Common and Class A shares are listed on the Toronto Stock Exchange as GCG and GCG.A, respectively. To learn more about Guardian, visit www.guardiancapital.com.
We are looking for an Administrative Assistant to provide administrative and strategic support to our Institutional Investment leaders at our head office in downtown Toronto. This role will be a true partner in the business and involve extensive organizing, coordinating, planning, and collaborating. The successful candidate will be a forward-thinking team player with a high degree of professionalism, confidentiality, discretion, and judgment. A keen eye for detail with a service-oriented attitude is also essential.
ESSENTIAL FUNCTIONS:
Manage meetings, including scheduling, preparing agendas, arranging catering, taking minutes and documenting action items for Institutional Investment leaders;
Build and maintain productive relationships with internal and external stakeholders;
Completes expense reports and processes on behalf of the Institutional Investment leaders;
Works independently to manage timing, action plans, correspondence, reports and other documents ahead of need;
Perform backup function for other Executive/Administrative Assistants, the Receptionist, and Office Services during absences to ensure that support is provided on an ongoing basis;
Coordinate travel arrangements and reservations, as required;
Assist in the coordination of events and marketing initiatives;
Manage and maintain documents and records accordingly, ensuring data/documentation integrity and ease of reference and retrieval as required;
Assists in ad-hoc reports special projects as needed; and
Other duties and responsibilities, as required.
QUALIFICATIONS:
Post-secondary education
Minimum of 5 years of experience in an Administrative Assistant role or other relevant experience
Previous financial services experience preferred
Excellent and top-notch skills and experience in the entire MS Office Suite
Experience in problem-solving and data analysis
Ability to manage confidential information with a high degree of diplomacy
Excellent organizational and time-management skills
Ability to work independently, manage multiple tasks and projects and meet deadlines
Critical thinking skills and initiative to consistently deliver quality work.
Detail oriented and accurate
Excellent analytical and problem-solving skills
Strong communication and organizational skills
Professional attitude and customer centric
COMPENSATION:
Commensurate with experience
