Overview
Administrative Assistant Jobs in Dubai, Dubai, United Arab Emirates at TAF House Material
Title: Administrative Assistant
Company: TAF House Material
Location: Dubai, Dubai, United Arab Emirates
ABOUT THE JOB
As an Administrative Assistant, you will play a vital role in ensuring the efficient day-to-day operations of the office. Your responsibilities will include general office administration, managing phone and email communications, scheduling meetings, handling client follow-ups, and providing front-desk reception support. You will also assist colleagues with a variety of ad hoc tasks as needed. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple tasks simultaneously in a dynamic environment.
YOUR RESPONSIBILITIES
Provide comprehensive administrative support to the team to ensure smooth daily operations
Assist with client coordination, including scheduling appointments and managing calendars
Handle incoming communications – emails, phone calls, and messages – with professionalism and promptness
Support colleagues in managing client communications and requests to ensure deadlines and service standards are met
Perform accurate and efficient data entry as needed
Maintain well-organized physical and digital records and filing systems
Coordinate client visits and assist with various ad hoc administrative tasks as required
Arrange travel and accommodation for directors, ensuring all logistics are handled efficiently
REQUIREMENTS
Minimum 2 years of experience in office administration or a similar clerical role
Strong organizational and time management skills with the ability to prioritize effectively
Excellent written and verbal communication, along with strong interpersonal skills
High attention to detail and accuracy
Ability to work independently and collaboratively within a team.
Ability to work under pressure and with tight deadlines.
Proactive and solution-oriented approach to problem-solving
Professional and courteous in greeting and assisting visitors
Proficient in Microsoft Office, especially Outlook and PowerPoint
