Overview
Administrative Assistant Jobs in Washington, DC at Akima, LLC
Department: Student Affairs
Location: Eastern Campus
Reports To: Dean, Student Affairs
Recruitment Type: External/Internal
Requisition ID: req6273
Employment Type: Full-Time Support Staff
Union Position: Non-Union
Work Schedule: M-F, 8:30am-5pm; some Saturdays during peak enrollment period
Number of Openings: 1
Job Description:
SUMMARY
Provides overall administrative support to the School Dean/Associate Dean, faculty, staff and students. Works collaboratively with colleagues to achieve goals of the department, school, division and college.
DUTIES AND RESPONSIBILITIES
Researches, collects, and compiles data for reporting and information purposes
Coordinates routine office procedures
Assists in developing and submitting year departmental budgets
Review/reconciliation of monthly departmental expenses, budget matters and procurement card transactions; Generates monthly budget reports
Orders supplies, equipment, and prepares purchase requisitions
Assists in the development of improved methods and procedures for unit support staff operations
Provide exemplary customer service with a professional and engaging demeanor, in a high-volume environment
Positively responds to students’ inquiries in a timely manner
Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate
Develops strong working relationships with key departments and employees across the College and community
Schedules departmental meetings, prepares meeting materials, takes and disseminates minutes
Prepares and maintains confidential correspondence and documents
Manages supervisor’s calendar and schedules internal and external meetings
Arranges travel plans and itineraries, compile documents for travel-related meetings and monitor travel budget lines
Monitors Academic Affairs’ faculty professional improvement travel funds
Reviews, and updates faculty academic workload
Works with faculty coordinators to coordinate and manage course schedule
Facilitates division projects/programs, such as retention efforts, office hours and other projects which address student success
Collaborates with other Administrative Coordinators as needed
Attends administrative meetings as required
Establishes and maintains general office files and records
Engages in ongoing professional development to remain abreast of quality service best practices, trends, methods and principles
Performs other related duties as assigned
REQUIRED QUALIFICATIONS
EDUCATION AND EXPERIENCE/TRAINING
Associate’s degree
Significant related experience may substitute for education
Minimum for three years’ experience providing administrative support
KNOWLEDGE, SKILLS and ABILITIES
Extensive knowledge of the daily operations of an executive office
Possess strong organizational and time-management skills
Have excellent interpersonal, oral, and written communication skills
Ability to foster a team environment and work collaboratively
Ability to research and analyze issues and develop solutions
Produce accurate work product and have a high attention to detail
Ability to manage multiple projects simultaneously in a deadline-driven environment
Possess working knowledge of administrative support concepts, practices and procedures with the ability to use in varied situations
Demonstrated basic project management skills
Demonstrated proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
Ability to develop and maintain relationships with key contacts to enhance work flow and quality
Sensitivity to respond appropriately to the needs of a diverse population
COMPETENCIES
CRITICAL COMPETENCIES
Service Focus
Communications
Quality of Work
VERY IMPORTANT COMPETENCIES
Collaboration
Adaptability
IMPORTANT COMPETENCIES
Time Utilization
Continuous Improvement
PREFERRED QUALIFICATIONS
(Or equivalent job-related experience providing the necessary knowledge, skill, and abilities to perform the functions of this position proficiently)
EDUCATION AND EXPERIENCE/TRAINING
Bachelor’s degree
KNOWLEDGE, SKILLS and ABILITIES
Demonstrated experience with Banner System and other College-specific software
Demonstrated experience making sound decisions that affect a work unit or team
ESSENTIAL FUNCTIONS
(The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
The work is performed in a normal, professional office environment
The work area is adequately lighted, heated and ventilated
Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.
Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite.
Target Starting Salary Range: $43,000 to $48,000
The final offer for the successful candidate is targeted to fall within this range but will be based upon an assessment of internal equity, the unit’s available budget, and the candidate’s qualifications in relation to the minimum and/or preferred job requirement(s).
Special Note: If hired, you must reside in the state of Ohio and be within commuting distance of this work location/campus to respond to onsite work demands upon the employment start date and throughout the duration of your employment with the College, as outlined in 3354:1-40-01.1 Recruitment and Selection Procedure.
Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.
Equal Opportunity Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.
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Title: Administrative Assistant
Company: Akima, LLC
Location: Washington, DC
