Overview
Administrative Assistant Jobs in Metro Manila at CX Horizon Services
Title: Administrative Assistant
Company: CX Horizon Services
Location: Metro Manila
Company Description
CX Horizon empowers global businesses by turning outsourcing into a strategic advantage. Headquartered in Manila, the company specializes in niche outsourcing and AI-enabled delivery models, helping SMEs and enterprises build scalable offshore teams in the Philippines. CX Horizon combines operational excellence, advanced technology, and experienced leadership to deliver tailored outsourcing solutions with full transparency and measurable business outcomes. With expertise in industries such as Healthcare, IT, Finance & Accounting, and Customer Experience, CX Horizon addresses rising talent costs, skills shortages, and process inefficiencies. The company prides itself on offering customized outsourcing, AI-enabled solutions, and industry-leading BPO leadership for sustainable business growth.
Role Description
We are looking for a proactive and detail-oriented candidate to support the Founder & CEO of one of our SG based clients, in daily operations, communication, and coordination.
This is a high-learning, high-growth role ideal for someone who wants to develop into a strong Executive Assistant. You will work closely with the Founder, supporting meetings, follow-ups, proposals, and marketing initiatives. The role requires someone who is organized, responsive, and willing to learn quickly, with the ability to manage multiple tasks and communicate professionally in a fast-paced environment. This is a remote role, however the candidate is required to be in office, once a month and/or when the CEO is visiting Manila, usually once a month, and work side by side during her stay here in Manila.
Key Responsibilities
1. Daily Founder Support
• Provide daily morning updates on pending tasks, priorities, and follow-ups
• Track action items and ensure timely completion
• Assist with calendar coordination and reminders
2. Meeting & Communication Support
• Join virtual meetings with the Founder and take clear, structured notes
• Prepare meeting summaries, action points, and follow-ups
• Ensure all key discussions are documented and tracked
3. Proposal & Email Support
• Draft and send proposal emails and follow-ups after meetings
• Assist in preparing proposals, presentations, and business documents
• Learn how to structure and develop proposals aligned with business requirements
4. Marketing & Content Support
• Assist with editing brochures, decks, and marketing materials
• Support content writing for emails, LinkedIn, and social media
• Help manage and maintain social media platforms
5. Tools & Execution
• Use tools like Canva and basic Adobe tools for editing and design support
• Leverage AI tools (ChatGPT, etc.) for content creation and productivity
• Maintain organized files, trackers, and documentation systems
Required Skills & Experience
• 1–3 years experience as an Executive Assistant, Virtual Assistant, or similar role
• Strong written and spoken English communication
• Good organizational and time management skills
• Basic experience with Canva and document creation
• Familiarity with or willingness to learn AI tools
• Ability to work independently while following structured guidance
Core Competencies
• Proactive mindset – takes initiative and follows through on tasks
• Attention to detail – especially in communication and documentation
• Organized & reliable – able to manage multiple tasks effectively
• Business etiquette & professionalism – communicates respectfully and appropriately in all situations
• Respect for others – maintains a positive and collaborative approach with clients and team members
• Coachable & adaptable – open to feedback and continuous improvement
Technical Skills
• Canva (required)
• Basic Adobe tools (preferred)
• Google Workspace / Microsoft Office
• Familiarity with AI tools (ChatGPT, etc.)
• Social media basics (LinkedIn preferred)
What We’re Looking For
• Someone who wants to grow into a high-performing Executive Assistant
• Comfortable working in a fast-paced, founder-led environment
• Strong sense of ownership and accountability
• Interest in business communication, marketing, and operations
Growth Opportunity
This role offers strong learning exposure and the opportunity to grow into a Senior Executive Assistant role, with increased responsibility and compensation based on performance.
Qualifications
- Proficiency in administrative tasks such as scheduling, organizing documents, and office management
- Experience with Microsoft Office Suite (Word, Excel, PowerPoint) and other office productivity tools
- Strong written and verbal communication skills
- Attention to detail and accuracy in record-keeping
- Excellent organizational and time management skills to handle multiple tasks efficiently
- Problem-solving skills and the ability to work independently
- Experience in customer service or dealing with external/internal stakeholders is a plus
- Knowledge of basic accounting or financial management is advantageous
- Bachelor’s degree in Business Administration, Communication, or a related field is preferred
