Overview
Administrative Assistant Jobs in Edwards AFB, CA at Lockheed Martin
Administrative Associate
Requisition ID #: 35247
Job Category: Administrative Support/Office
Employment Type: Full Time
Experience Level: Experienced (non-manager)
City, State: Milwaukee, WI
Work Location: Hub for Collaborative Medicine
Department: Kern National Network
Education: Associates Degree
Position Description:
As an Administrative Associate in the Kern National Network you will perform high level clerical and administrative functions for national program office and support the work functions of the Kern National Network for Flourishing in Medicine National Director for Partnerships and Strategy, such as: drafting correspondence, scheduling appointments, organizing and maintaining electronic files, preparing materials and providing information to partners.
Primary Functions
Create workflow charts, spreadsheets, databases, standard operating procedures, and templates.
Create reports, presentations, minutes, letters, memos, and forms.
Manage busy executive calendars, coordinate meetings with high-level partners, including Deans, Presidents/CEOs, Executive Directors, etc., and prepare pertinent agendas or materials.
Provide resolution to inquiries and prioritize issues and routing inquiries as appropriate.
Expertly coordinate travel and prepare and maintain trip kits for each trip requiring pre-trip coordination and post-trip follow up.
Advise on the scheduling of meetings, events and travel in the wider context of the activities and events of the program office.
Serve as key point of contact for a variety of audiences and independently compose e-mail and other correspondence.
Conduct research, compile data, and prepare presentations and reports for leadership review.
Coordinate and perform status reports, project reports, and other types of information regarding special projects.
Support a variety of meeting functions – in person and virtual, including setting up zoom, reserving space, ordering food, etc..
Support recruitment efforts for the program office and aspects of the onboarding experience.
Monitor some department expenses and summarize financial information including travel expenditures, preparing expense reimbursements and purchase orders and check requests as needed.
Support and potentially supervise junior administrative staff.
Knowledge – Skills – Abilities
Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills.
#LI-SN1
Preferred Schedule:
M – F, 8am-5pm
Position Requirements:
Appropriate experience may be substituted on equivalent basis
Minimum Required Education: Associate’s degree
Minimum Required Experience: 3 years
Why MCW?
Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Pet Insurance
On campus Fitness Facility, offering onsite classes.
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
For a full list of positions see: www.mcw.edu/careers
For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits
Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
.
Title: Administrative Assistant
Company: Lockheed Martin
Location: Edwards AFB, CA
