Overview
Administrative Assistant Jobs in Santa Ana, CA at Illumination Health + Home
Title: Administrative Assistant
Company: Illumination Health + Home
Location: Santa Ana, CA
“Every person deserves compassion, dignity, and the safety of a place to call home.”
Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children’s and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.
Job Description
The Administrative Assistant Provides essential support to the corporate team and works in close partnership with the Executive Assistant to the CEO. This role ensures that daily administrative operations run smoothly and efficiently in a fast-paced environment. The ideal candidate is detail orientated, proactive, and thrives in a collaborative setting.
Responsibilities
Administrative Support
Perform a wide range of administrative tasks including calendar management, expense reporting, and scheduling
Compose and prepare confidential correspondence, reports, and presentation materials
Manage and maintain accurate records, including contracts and invoices
Handle sensitive information with discretion and professionalism
Office & Operational Coordination
Support day-to-day office operations to ensure efficiency and organization
Monitor and manage office supplies; place orders as needed
Coordinate food orders and deliveries for meetings or office events
Schedule and maintain executive conference rooms and related equipment
Project & Event Coordination
Assist with planning, coordination, and execution of internal projects and events
Participate in committees or cross-functional teams as assigned
Occasionally support evening or weekend events, including community or committee engagements
Collaboration & Communication
Work closely with the Executive Assistant to the CEO to prioritize and execute critical tasks
Draft acknowledgment letters, personal correspondence, and timely follow-ups
Serve as a reliable point of contact for internal and external stakeholders
Qualifications
Required:
2–3 years of experience as an Administrative Assistant or in a similar administrative support role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Strong organizational, multitasking, and time management abilities
Ability to manage confidential and sensitive information with discretion
Demonstrated professionalism, reliability, and a proactive work ethic
High school diploma or equivalent
Preferred:
Associate’s or Bachelor’s degree in Business Administration, Communications, or related field
Experience supporting executive leadership or C-suite level staff
Familiarity with project coordination or committee support
Experience working in nonprofit, healthcare, or corporate environments
Bilingual in English and Spanish
Benefits
Medical Insurance funded up to 91% by Illumination Health + Home(Kaiser and Blue Shield), depending on the plan
Dental and Vision Insurance
Life, AD&D and LTD Insurance funded 100% by Illumination Health + Home
Employee Assistance Program
Professional Development Reimbursement
401K with Company Matching
10days vacation PTO/year
6 days of sick pay/year
Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans
Powered by JazzHR
O8oq7nMt5U
