Overview
Administrative Assistant Jobs in Casa Grande, AZ at Pinal County
Title: Administrative Assistant
Company: Pinal County
Location: Casa Grande, AZ
This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/7417618
- JOB SUMMARY**
Perform office and secretarial work of routine difficulty. This position
works under close supervision. Positions at this level are assigned
routine/standardized or recurring duties. TYPICAL CLASSIFICATION
ESSENTIAL DUTIES *Work in this classification requires an individual to
Be Able To Perform The Essential Job Functions Satisfactorily.
Reasonable accommodations may be made to enable individuals with
Disabilities To Perform The Primary Classification Functions Herein
described. Since every duty associated with this classification may not
be described herein, employees may be required to perform duties not
specifically spelled out in this classification description, but which
may be reasonably considered to be incidental in the performing of their
duties just as though they were actually written out in this
description.*
Typical Classification Essential Duties
- Answer questions from staff and the public.
- Compile information and prepare reports.
- Format, compose, type, and prepare routine correspondence.
- Maintain office records and files.
- Prepare and process confidential and sensitive documents.
- Schedule meetings.
- Screen telephone calls and route to appropriate individuals.
- Take meeting minutes.
- Responsible for inventory and ordering supplies.
- Gather information from various agencies.
- Receive and distribute correspondence and receive, sort, index,
file, and retrieve forms, correspondence, and documents.
- Verify and complete records, forms, and documents. Enter
requisitions and purchase orders.
- Receive and paying invoices.
- Schedule appointments.
- To promote and adhere to the workplace values of accountability,
commitment, and teamwork to help enrich lives beyond expectation.
- Maintain absolute confidentiality of work-related issues, customer
records, and restricted County information.
- Perform other related duties as required.
MINIMUM REQUIREMENTS TO PERFORM WORK **MINIMUM REQUIREMENTS TO PERFORM
WORK:**
- High school diploma or GED equivalent.
- Two (2) years of experience performing general secretarial or office
work.
- Valid Driver's License with an Arizona Driver's License may be
required within 30 days of hire.
- Or an equivalent combination of relevant education and/or experience
may substitute for the minimum requirements.
Knowledge, Skills, And Abilities
**Knowledge, Skills and Abilities:**
- Knowledge of Business English, spelling, arithmetic, punctuation,
and grammar.
- Knowledge of office practices and procedures.
- Knowledge of current MS office software.
- Knowledge of filing and recordkeeping.
- Skill in preparing and submitting reports.
- Skill in using data processing systems and other office equipment
and machines.
- Ability to maintain complex filing systems.
- Ability to follow written and verbal instructions.
- Ability to communicate effectively orally and in writing.
- Ability to establish and maintain effective working relationships
with employees, other agencies, and the public.
- PHYSICAL DEMANDS:**
The work is sedentary requires exerting up to 10 pounds of force
occasionally and/or negligible amount of force frequently or constantly
to lift, carry, push, pull or otherwise move objects, including the
human body. The work also requires the ability to crouch, finger, reach,
perform repetitive motion, hear, speak, walk, and demonstrate mental and
visual acuity.
- WORK ENVIRONMENT:**
Work is performed in a relatively safe, secure, and stable work
environment.
