Overview
Administrative Assistant Jobs in Pasadena, CA at Inter-Con Security
Title: Administrative Assistant
Company: Inter-Con Security
Location: Pasadena, CA
Overview
Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing a full range of physical security services to government and commercial customers on four continents. Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net worth individuals.
Inter-Con employs over 35,000 security personnel world-wide, trained and managed by a team of professionals with unsurpassed military, law enforcement, and security experience. Inter-Con remains 100% family owned and managed and operates as the industry leader in the field of customized, high-requirement security solutions.
Inter-Con is Everywhere Security Matters.
Job Summary
The Administrative Assistant II works with the Deputy Project Manager in the performance of administrative functions to include but not limited to daily processes, personnel actions, and compliance tracking. The ideal candidate demonstrates strong organizational skills, is a proactive problem-solver, and contributes to both individual and team development.
Responsibilities
· Manage personnel actions including PAFs, resignations, and removal requests; verify request types and ensure timely processing with HR and Compliance.
· Support training operations by documenting training drops, coordinating with Training Managers, and submitting removal requests as needed.
· Conduct monthly compliance audits (GC/FA/Baton/DL); send reminders, update qualifications, and process PAFs for non-compliant staff.
· Assist with roster reviews and clean-up by correcting work location assignments and coordinating with HRIS.
· Track and validate overhead Field Supervisor hours; adjust schedules, process PORs, and ensure accurate timekeeping.
· Coordinate and manage weekly reporting processes, including invoice tracking, submission reviews, and preparation of summary reports for leadership.
· Assist security staff with a variety of administrative processes on an as needed basis.
· Other administrative duties as assigned.
Qualifications
· High School Diploma or GED and 1 year of related experience, or equivalent combination of education and experience.
· Computer software skills to include, Excel, Word, PowerPoint. Experience with electronic HR system software desired.
Inter-Con Security Systems, Inc. is an affirmative action employer who provides equal employment opportunities to minorities, females, veterans, and disabled individuals, as well as other protected group
