Overview
Administrative Assistant Jobs in Dallas, TX at Coca-Cola Southwest Beverages
Title: Administrative Assistant
Company: Coca-Cola Southwest Beverages
Location: Dallas, TX
This role supports 3 of our Directors
Responsible for performing complex, administrative duties utilizing advanced technical skills for designated individual and/or management team. Uses independent judgment on assignments that are often sensitive and confidential in nature.
- Maintain various departmental database systems and lists.
- Create and enter data into spreadsheets.
- File, fax, open and distribute mail and order supplies.
- Create and handle presentations, complex reports, confidential correspondence and files.
- Interface with customer and maintain internal and external relationships.
- Coordinate meetings and travel arrangements and maintain department calendar.
- Process purchase cards, expense reports and invoices.
- Administer programs, projects and or processes specific to the operating unit served.
- Scribe as required to document meeting minutes and action items.
- Work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges.
- The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
- Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
- Submit deal sheets in portal
- Prep and process settlement forms
Qualifications
- High school diploma or GED required. Some college preferred.
- 2-5 years of experience in automated office environment required.
- Experience in coordinating projects.
- Intermediate knowledge of Microsoft Office applications.
- Excellent phone etiquette.
- Bilingual skills a plus.
- AS400 or SAP work experience preferred.
- Excellent calendar management skills, including the coordination of complex executive meetings
- Experience assisting management with the creation of PowerPoint presentations
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
- Experience scheduling travel arrangements and schedule for management
- Support experience in a professional services, sales or marketing environment
- Experience successfully creating and/or modifying processes
- Assist with preparation of presentation materials
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
