Overview

Administrative Assistant Jobs in Las Vegas, NV at Veteran Benefits Guide

Full Job Description

Administrative Assistant:

A JoshCo Group LLC Administrative Assistant is responsible for delivering administrative support for the organization. The primary focus of this role is to efficiently and professionally answer and route the busy incoming calls from the reception line. Duties will also include coordinating meetings and conferences, buying and maintaining supplies, and coordinating direct mailings and claims. This role will be responsible for handling and processing non-routine correspondence and assembling highly confidential information. They will also need to interface enthusiastically and competently with a diverse group of important external callers, visitors, and internal staff. The ideal candidate will have strong prioritization skills to plan and organize a diverse and fast-paced workload.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Graciously represents the Company’s vision as the first point of contact for clients and staff

Ensures that the front office area is properly staffed and maintained for clients, vendors, and visitors

Responsible for oversight of work and break areas for appearance, cleanliness, and supply inventory

Designs and crafts general correspondences, memos, spreadsheets, and other files as needed

Assists with publishing, reviewing, and maintaining the accuracy of the companywide Directory regularly

Professionally and efficiently routes incoming calls from the main reception line, taking messages as appropriate

Appropriately deescalates volatile client calls with satisfaction and resolution as the top priorities

Regularly monitors Company email box and distributes and archives emails appropriately

Sorts and distributes mail, prints, and mail documentation to clients, scans and distributes client STRs

Proofreads, processes, and packages claims and other client correspondence to mail to the VA

Handles confidential information appropriately and discreetly

Processes Administrative Services department finances, which includes onsite client payments, PO requests, and staff travel accommodations

Provides client services at the front desk, including client walk-ins and coordinating onsite provider days

Assists with the organization of Company activities such as meetings, conferences, and department events

Supports department Manager to resolve property management issues or complaints

Purchases office and medical supplies to support staff, onsite contractors, and providers

Completes any additional duties accurately as assigned by the direct supervisor in the requisite timeframe

Qualifications or competencies:

Excellent time management, interpersonal, and communication skills

Superlative attention to detail

Excellent internal and external customer service

Proficient computer skills and types 30+ WPM

Microsoft Office proficiency

Ability to work independently or in a team setting

Ability to interact with clients, staff, and business partners in a professional manner

Ability to maintain focus and professionalism in high-pressure situations

Ability to effectively deescalate and quickly problem-solve to find workable resolutions

Excellent soft skills and personal maturity, with an ability to partner with a growing team

Willingness to embrace change and quickly implement new direction given by management

Strong work ethic with emphasis on Veteran f…

Title: Administrative Assistant

Company: Veteran Benefits Guide

Location: Las Vegas, NV

Category:

 

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