Overview
Administrative Assistant Jobs in Rockville, MD at Phaxis
Title: Administrative Assistant
Company: Phaxis
Location: Rockville, MD
The Administrative Support Specialist plays a vital role in ensuring the smooth operation of office functions and providing high-quality administrative assistance to teams and leaders. This role focuses on enhancing operational efficiency by supporting office services, managing administrative tasks, and maintaining confidentiality in all business interactions.
Key Responsibilities:
Provide administrative and clerical support to individuals or teams across the organization.
Utilize business software (e.g., Microsoft Word, Excel, PowerPoint) to create and edit correspondence, reports, and presentations.
Manage incoming calls, visitors, emails, and mail, ensuring professional and timely handling.
Organize and maintain records, files, calendars, and expense reports for department leaders.
Coordinate logistics for meetings, travel arrangements, and expense tracking.
Monitor and maintain office supply inventory; place orders as needed and ensure timely delivery.
Handle sensitive information with discretion and maintain confidentiality at all times.
Your Skills & Experience:
Bachelor’s degree preferred.
Previous experience in administrative or office support experience.
Proficient in executing routine processes with a solid understanding gained through training and hands-on experience.
Follows established procedures and demonstrates initiative when addressing new or unfamiliar tasks.
Great communication skills – verbal and written
