Administrative Assistant

Overview

Administrative Assistant Jobs in Mississauga, Canada at Speech Specialists Canada Speech Therapy Mississauga Clinic

Position: Administrative Assistant On

Administrative Assistant (Clinic Operations) – Speech Specialists

About Us

Speech Specialists is a multidisciplinary team of Speech-Language Pathologists, Speech-Language Associates, Behavioural Therapists, and Occupational Therapists providing private in-home and clinic-based services across Southern Ontario.

We are committed to delivering high-quality, individualized, and family-centered care through collaborative, evidence-based practice. Our administrative team plays a key role in ensuring smooth daily operations across multiple clinics and service locations.

Our Locations

Mississauga Clinic (Ridgeway Plaza) – 5 Platinum Dr, Unit , Mississauga, ON L5N 2S1

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant (Clinic Operations) to support the daily administrative functions of our organization. This role is integral to maintaining efficient clinic workflows, supporting clinicians, and ensuring a seamless client experience.

The successful candidate will thrive in a fast-paced healthcare environment and demonstrate professionalism, discretion, and strong operational coordination skills.

Key Responsibilities

Manage and triage incoming communications including voicemail, emails, and general inquiries

Coordinate client scheduling including booking, rescheduling, cancellations, and confirmations using scheduling software

Maintain and update referral tracking systems and generate operational reports as required

Execute billing functions including invoicing, payment processing, receipts, and account statements using Stripe

Support administrative workflow across multiple clinics and practitioners

Ensure accuracy and consistency in client records and documentation

Assist in general clinic operations and administrative coordination tasks as required

Qualifications & Skills

Fluent in English (spoken and written)

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Excellent organizational, communication, and time-management skills

High attention to detail with the ability to manage multiple priorities

Previous experience in an administrative or healthcare office setting is an asset

Knowledge of SEO and social media marketing is considered an asset

Ability to work independently as well as collaboratively within a team environment

Title: Administrative Assistant

Company: Speech Specialists Canada Speech Therapy Mississauga Clinic

Location: Mississauga, Canada

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