Overview
Administrative Assistant Jobs in Ashland, OH at City of Ashland, Ohio
Job Responsibilities
With our Agency’s mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.
This position is located at the Department of Mental Health, Pee Dee Mental Health Center Florence Office, 125 E. Cheves St., Florence, SC 29506.
Under general supervision of Clinic Director, supervises the front office and performs a variety of administrative support along with advanced administrative duties. Exercises good judgement in the application of established office practices and procedures.
Responsibilities for this Administrative Specialist II position include but are not limited to:
Completes supervision to ensure that all non-treatment administrative staff perform duties in a timely and efficient manner according to all standards. Ensures appropriate office coverage at all times and cross training of staff in maintained. Front office presents a professional and courteous atmosphere for clients and other staff; confidentiality is maintained; staff are notified promptly of appointments and appointment are scheduled accurately.; request for records issued timely; provides coverage, and completes other duties and reporting as required. Employee will adhere to all SCDMH and PDMHC Corporate Compliance Standards to include education, responsibility, auditing standards, enforcement, and reporting.
Ensures data entry of required client information in CIS and EMR and any changes to such information as required and as changes occur in accordance with State and Center policies and standards. Financial services are completed yearly and necessary information updated.
Ensures that client cases (opened, closed, volumized) are maintained in accordance with Center and State guidelines. Ensures closed charts are prepared for microfilm per SCDMH guidelines and all current client information is scanned into EMR record timely. Periodically audits chart information to ensure accuracy in maintained and standards are being met.
Ensures that cashiers maintain deposit records, daily cash box records, and deposit collected monies according to SCDMH and Center policies and procedures.
Accounts receivable is monitored on a daily basis, checked in DDHHS. Daily reporting on clients with balances which exceed $2,000 is reported per request and clients with balances are being met with face to face to work out financial arrangements.
Will perform other duties as assigned.
Minimum and Additional Requirements
State Minimum Requirements: High School diploma. Related clerical experience may be substituted for a high school diploma.
Agency (Facility) Minimum Requirements: High School diploma or related clerical experience that may be substituted for a high school diploma.
Note: If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position.
Preferred Qualifications
Two (2) Years of Clerical experience preferred but not required.
Additional Comments
The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex – including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that include:
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
15 days annual (vacation) leave accrual per year
15 days sick leave per year
13 paid holidays
Paid Parental Leave
State Retirement Plan and Deferred Compensation Programs
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Title: Administrative Assistant
Company: City of Ashland, Ohio
Location: Ashland, OH
