Overview
Administrative Assistant Jobs in Dallas, TX at Prologis
Benefits:
401(k)
Competitive salary
Employee discounts
Office Manager, Full Charge Bookkeeper
Position Summary
Our company is family owned and operated serving Ocean Township and surrounding areas for over 42 years. We pride ourselves in customer service and attention to detail. We are seeking to hire a full-charge bookkeeper/office manager to join our team. Someone who is detail oriented, has strong time management skills, and possess effective communication skills.
Responsibilities
Oversee, coordinate, and assist with office operations and administrative tasks
ADP payroll weekly processing, reports, and calculating of all bonus and commission by the 15st of the following month
Handle liability and medical insurance renewals as well as audits
Collect and submit insurance certificates
Keep all licensing up to date
Supervise and monitor vendor statements and payments
Manage daily cash receipts, posting, and reporting
Manage bank transfers, wire transfers and ACH payments
Complete bank deposit slips, process checks for deposit and post deposits to the ledger promptly
Close out each month in a timely manner and reconcile the bank statement
Understand and assist with allocating all expenses, monthly reconciliations, and actuals
Prepare and post other journal entries to the general ledger
Report and pay monthly and quarterly NJ sales and use tax
Supervise exploitation of departmental software (Protractor and CCC One) and export information as needed
Perform GL, AR, and AP account analysis and reconciliations
Provide monthly balance sheet and profit and loss statements as requested by department by the 15th of following month
Produce and distribute 1099’s W2’s and W9’s
Respond to unemployment, social security and disability inquiries
Annually update all tax exempt ST3’s and publish list for staff of approved tax exemptions
Qualifications
Proven experience as a Full Charge Bookkeeper 3-5 years
Proficiency in QuickBooks and Microsoft Excel required
PTO Tracking
Strong knowledge of corporate accounting
Experience reporting and paying NJ Sales Tax
Additional Duties
Managing paperwork for employee onboarding and termination
Maintain employee attendance records- sick days, vacation used and due
Process and publish approved vacation requests
Manage medical, dental and 401k – Aflac, prescription drug plans
Report any incidents/accidents according to incident reporting procedures and protocols within designated timelines according to reporting guidelines
Pay and Benefits
We offer compensation commensurate with your years of experience and certifications
We offer Training for additional Certifications
Eye popping sign on bonus with progressive payouts
Benefits include but are not limited to Health and Dental insurance, Aflac available
401K
Monthly barbeques
Pet insurance reimbursement
Paid Holidays
Vacation, Family and sick time paid
Climate controlled office
Family pricing on car repairs
Your birthday off, paid
Monthly gym membership reimbursement
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Title: Administrative Assistant
Company: Prologis
Location: Dallas, TX
