Overview
Administrative Assistant Jobs in El Paso, TX at The Bartlett Skilled Nursing and Assisted Living
Job Posting Title
Administrative Assistant I
Agency
477 OKLA. BUREAU OF NARCOTICS AND DANGEROUS
Supervisory Organization
OK Bureau of Narcotics DIV/DIV
Job Posting End Date (Continuous if Blank)
May 20, 2025
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
$3,539.81 monthly
Job Description
Basic Purpose
Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.
Typical Functions
To assist the Registrations Administration Programs Officer with Registrations,
Preparing correspondence, developing, filing and maintaining registration files,
Receive registration phone calls and answer questions regarding registration matters,
Open registration mail,
Review the applications for accuracy,
Put payment information to the registration applications,
Enter registration information into the registration data base,
Scan documents and attach to registration records,
Act as the primary back-up for front desk customer service and
Perform other miscellaneous clerical duties as may be assigned by the Registration Officer,
Participates in projects as team member or team leader
Develops and implements special procedures
Initiates correspondence requiring knowledge of agency or program procedures and policies
Develops and maintains confidential or complex files
Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
Coordinates activities with internal and external customers
Establishes educational and/or training programs
Interviews callers, arranges appointments, and performs other office tasks and duties
Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.
Trains or mentors other staff.
Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties.
Level Descriptor
At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers.
Knowledge, Skills, Abilities and Competencies
Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs.
Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.
Also, the ability to speak and write clearly and concisely in order to be understood by others virtually, over the phone or in person.
Education and Experience
requirements at this level consist of 60 hours of college credit or an associate’s degree, plus four years of technical clerical office work or an equivalent combination of education and experience. Applicants must have a working knowledge of Microsoft Word and Excel.
Special Requirements
Some agencies may require frequent job-related travel for certain positions.
Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy.
Some agencies may require a specific bachelor’s degree or college hours.
Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday
Jobs Hub
.
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Title: Administrative Assistant
Company: The Bartlett Skilled Nursing and Assisted Living
Location: El Paso, TX
