Overview
Administrative Assistant Jobs in Ripley, TN at Save the Children Head Start
SUMMARY
The Operations Clerk performs various administrative and clerical tasks to support the Operations Team under the general supervision of the Director of Manufacturing Operations/Manufacturing Manager. This position is responsible for ensuring the smooth and efficient operation of the department by providing administrative and clerical support.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assist with the creation and maintenance of departmental files and records.
Assist with the coordination of logistics for operations projects.
Coordinate and schedule meetings and appointments as directed by the Director of Manufacturing Operations/Manufacturing Manager.
Serve as a meeting scribe and prepare accurate and timely meeting minutes.
Respond to inquiries and provide general administrative support to the Operations Team.
Generate reports, memos, and other correspondence as required.
Manage and maintain various databases.
Operate and maintain general office equipment (computer, copier, printer, fax, etc.) and order supplies (paper, toner, etc.) as needed.
Coordinate with other departments as needed to support Operations initiatives.
Perform other duties as assigned by the Director of Manufacturing Operations/Manufacturing Manager
Perform special assignments as directed by supervision commensurate with experience.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
SUPERVISORY RESPONSIBILITIES
Direct Reports: Yes N/A
QUALIFICATIONS
The requirements listed below are representative of the knowledge, skill, and/or ability required for this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Ability to read and understand blueprints strongly preferred.
Strong written and verbal communication skills, with the ability to take clear and concise meeting minutes.
Basic knowledge of computers and data entry experience.
Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
Ability to independently resolve basic logistic and/or procedural problems as required.
Proficient in Microsoft Office Suite and other relevant software applications
EDUCATION AND/OR EXPERIENCE
High school diploma or equivalent with one year manufacturing services-related experience, or any equivalent combination of education and experience.
CERTIFICATES, LICENSES, REGISTRATIONS
None
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
An industrial setting dedicated to the production and assembly of medical devices that utilizes machinery, equipment, and specialized processes to transform raw materials into finished products. Fast paced and dynamic environment with a focus on meeting production targets and deadlines, with an emphasis on efficiency, productivity, and quality control.
While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts, and vibration, The employee is occasionally exposed to a variety of extreme conditions, such as high and low temperatures on the manufacturing plant floor, lighting, loud noises from machine operations, exposure to chemicals and physical hazards, and handling of hazmat waste. In such cases, proper Personal Equipment (PPE) is required and will be provided.
PHYSICAL DEMANDS
Analysis of Physical Demands
N =Never,
R = Rarely Less than 1 hour per week,
O = Occasional 1% to 33% of time,
F = Frequent 34% to 66% of time
C = Constant over 66% of time
Activity
Frequency
Activity
Frequency
Lifting/Carrying
N
R
O
F
C
Twisting/Turning
N
R
O
F
C
Under 10 lbs
Reach over shoulder
11-20 lbs
Reach over head
21-50 lb
Reach outward
51-100 lbs
Climb
Over 100 lbs
Crawl
Pushing/Pulling
N
R
O
F
C
Kneel
Under 10 lbs
Squat
11-20 lbs
Sit
21-50 lbs
Walk-Normal Surfaces
51-100 lbs
Walk-Uneven Surfaces
Over 100 lbs
Walk-Slippery Surfaces
Other
N
R
O
F
C
Stand
Keyboard/Ten Key
Bend
Fingering (fine dexterity)
Driving
N
R
O
F
C
Handling (grasping, holding)
Automatic Trans
Repetitive Motion – Hands
Standard Trans
Repetitive Motion – Feet
Monday – Thursday 5:30am – 3:30pm
Title: Administrative Assistant
Company: Save the Children Head Start
Location: Ripley, TN
