Overview
Administrative Assistant Jobs in Addison, IL at PORTER PIPE & SUPPLY
KeenLogic is seeking an Administrative Specialist to support one of our government clients. This position is located in Washington, DC, within the Customer Experience Center (CEC). The CEC is responsible for communicating, marketing, branding, and delivering customer service to the community.
This is a full-time onsite position offering Fortune 500-level health/dental/vision, PTO, 401k, and Life Insurance.
Required Qualifications
3+ years of relevant experience
Experience providing administrative support, including triaging and coordinating work requests and activities, scheduling meetings and events, and managing records
Experience using various automated office systems and software programs, including record management systems
Experience in coordination; ability to manage schedules and triage tasks.
Experience in developing reports
Ability to understand general management theories, concepts, and principles
Knowledge of and ability to establish and maintain administrative and quality assurance processes
Ability to review, understand, and retain knowledge of rules, Committee and CAO policies and procedures, as well as specific Business Unit and Department practices and procedures
Ability to analyze problems and recommend appropriate solutions/changes
Ability to establish effective working relationships with senior staff and other high-ranking officials
Ability to handle sensitive and confidential matters with tact, as well as the ability to exercise judgment and discretion
Job Duties
Prepares sensitive and confidential reports, memoranda, correspondence, and technical documentation.
Notifies and keeps management informed of all relevant workplace issues and initiatives, specific work activities, and policy, procedural, and process initiatives or changes.
Provides general assistance and recommendations and receives adequate instruction, feedback, and guidance from senior Business Unit management regarding sensitive and confidential issues.
Maintains weekly and monthly calendar for assigned area, as well as daily schedules as required. Schedules appointments, meetings, conferences, and teleconferences as requested.
Receives and provides assistance to customers and office visitors in a courteous, polite, and professional manner; plans and facilitates appropriate professional protocols as required.
Handles incoming calls; answers general/routine inquiries, tracks, forwards, schedules and/or takes messages as appropriate, and ensures that adequate phone coverage is maintained during official business hours.
Routes and tracks correspondence and technical inquiries to appropriate CAO and/or other offices.
Handles customer requests and information with discretion; disseminates information appropriately when triaging/managing customer requests.
Provides coordination and timely completion of input/data for the CAO Semi-Annual Report as assigned.
Maintains managerial level personnel records for all assigned staff and appropriate general record management system(s) as required. Ensures the accurate and timely maintenance of attendance and leave records for all assigned staff.
Supports Business Unit/Department management and other administrative personnel as required.
Performs and/or coordinates miscellaneous general office services, to include ordering and maintaining office equipment, materials, and supplies.
Develops and maintains general working knowledge and understanding of their Business Unit, Department, and Office of the CAO at-large, as well as Committee and CAO policies and procedures, and specific Business Unit and Department practices and procedures.
Provides general day-to-day administrative support for Business Unit/Department management and operational staff as required.
Compiles statistical and measurement data for management as requested.
Coordinates internal and external support services to ensure that operational requirements are met, when assigned.
Maintains personal and/or Business Unit/Department correspondence as assigned.
Performs other official duties and special projects as assigned.
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Title: Administrative Assistant
Company: PORTER PIPE & SUPPLY
Location: Addison, IL
