Overview
Administrative Assistant Jobs in Banning, CA at San Gorgonio Memorial Hospital
Position Purpose
The Engagement and Operations Specialist for the Arthur L. Irving Institute for Energy and Society performs a variety of administrative operations support duties to increase office efficiency and to expedite and coordinate the work of others. The Engagement and Operations Specialist also supports event/program coordination and engagement efforts at the Institute. The Engagement and Operations Specialist reports to the Manager of Building Engagement and Operations.
Description
Required Qualifications – Education and Yrs Exp
Bachelors or equivalent combination of education and experience
Required Qualifications – Skills, Knowledge and Abilities
Strong planning and organizational skills, including the ability to handle multiple priorities and deadlines
Excellent interpersonal and customer service skills, as well as verbal and written communication skills
High attention to detail and accuracy
Dedication to improving office efficiencies and workflow
Ability to work independently and as part of a team
Proficiency with computer applications such as Microsoft Word/Google Docs and Microsoft Excel/Google Sheets
Ability to acquire new technical skills and implement new procedures
Evidence of conscientiousness, self-direction, and common sense as exercised in a professional context
Valid driver’s license
Preferred Qualifications
Experience, either through education or employment, in the energy/climate/sustainability fields
Knowledge of Dartmouth student community and programs
Department Contact for Recruitment Inquiries
[email protected]
Department Contact Phone Number
781-929-2349
Department Contact for Cover Letter and Title
Michelle Spiliotes
Department Contact’s Phone Number
7819292349
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Yes
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Key Accountabilities
Description
Engagement & Operations Support
Serves as the initial welcome point of contact for visitors to the Institute, providing information, answering questions, directing visitors and callers as necessary, and conducts building tours, as needed
Monitors and triages incoming emails to the general Institute email account and distributes all incoming mail/packages to Institute staff
Monitors and stocks office supplies and ensures Institute printers are maintained in good working order
Maintains inventory of Institute collateral/merchandise and coordinates ordering additional SWAG, as needed
Coordinates ordering business cards for Institute staff members
Maintains Institute Outlook groups, reviewing and updating on a quarterly basis
Maintains the Commons Kitchen space, ensuring the dishwashers are run and emptied, as needed, sinks and counters are kept tidy, and essentials (e.g., coffee, milk, sugar, etc.) are kept stocked
Provides miscellaneous administrative support to the Institute directors, time permitting, including processing receipts and financial documents for reimbursement and assisting with travel arrangements
Performs other administrative tasks, as assigned
Percentage Of Time
70
Description
Event & Programming Support
Assists with scheduling external events, submission of work orders for internal events, creating signage for events, printing name tags for attendees, and coordinating other event logistics, as needed
Provides back-up support for on-site events, and represents Institute at off-site events, as needed
Percentage Of Time
20
Description
Special Projects
Assists the Building Engagement and Operations Manager with maintaining and improving the Energy Kiosk’s functionality
Assists Building Engagement and Operations Manager with creating and maintaining employee manual for Institute staff
Assists Irving teams with various projects (e.g., web research, data entry/analysis, uploading/tagging event photos, etc.), as time allows
Percentage Of Time
10
–
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
–
Performs other duties as assigned.
Title: Administrative Assistant
Company: San Gorgonio Memorial Hospital
Location: Banning, CA
