Overview
Administrative Assistant Jobs in Portland, ME at MaineTouch
Overview
Essential Function
Oversee an outsourced indirect tax team of 6 personnel and ensure timely filing and payment of all indirect tax liabilities while minimizing risk associated with indirect tax audits. Oversight/assist the indirect tax department administrative personnel.
“At Sally Beauty Holdings, we find beauty in diversity. Our inclusivity and self-expression are what fuel our innovation and growth. You are welcome here, and you can thrive here. We find beauty in YOU. Join us.”
Primary Duties
Oversee monthly sales and use tax compliance process including reconciliation with
accounting system, tax rate testing and managing sales tax holidays process
Work directly with Sr Manager in managing sales tax audits and appeals
Assist with Property Tax Compliance process including review of returns support, tax bill approvals and managing audits
Assist with Business License Compliance process including review of renewal apps, payment support and providing guidance to outsourced team
Manage the purchase invoice review process to determine if non-taxed invoices require a use tax accrual. Requires audit of invoices to determine if taxes were paid, if not, why and do taxes need to be added and paid
Manage the Unclaimed Property Compliance process by working with various internal departments and our third-party compliance service provider
Work with outsourced team to modify existing or implement new policies, procedures, and controls to ensure compliance with tax laws and achieve smooth business operation at the same time
Perform tax research and document tax positions
Assist with any tax department Ad Hoc projects when necessary
Knowledge, Skills and Abilities
Bachelor’s Degree in Accounting or Finance preferred
5-8 years relevant tax experience required
Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.
Strong analytical, organizational, and problem-solving skills with attention to details.
Strong oral and written communication skills.
Competencies / Attributes
Ability to work both within and outside the organization to proactively seek solutions or suggest improvements.
Ability to work in a fast pace environment.
Excellent time management skills to complete all responsibilities in accordance with established deadlines.
Working Conditions /Physical Requirements
The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, retail stores, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, files, books, small parts; using a keyboard, driving an automobile, etc. No special physical demands are required to perform the work.
We offer a competitive salary and outstanding benefits package that includes medical, dental, vision, life Insurance, paid vacation and sick days, paid holidays, tuition reimbursement and 401(k) with company match. In addition, associates of SBH may take advantage of our in house salon with complementary services and a varied selection of food options at our corporate campus. Also, featured at our corporate campus, is both a Sally Beauty and CosmoProf Professional onsite store, where associates enjoy a great merchandise discount!
We offer a competitive salary and outstanding benefits package that includes medical, dental, vision, life Insurance, paid vacation and sick days, paid holidays, tuition reimbursement and 401(k) with company match. In addition, associates of SBH may take advantage of our in house salon with complementary services and a varied selection of food options at our corporate campus. Also, featured at our corporate campus, is both a Sally Beauty and CosmoProf Professional onsite store, where associates enjoy a great merchandise discount!
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Title: Administrative Assistant
Company: MaineTouch
Location: Portland, ME
