Overview
Administrative Assistant Jobs in Dubai, United Arab Emirates at Fime
Title: Administrative Assistant
Company: Fime
Location: Dubai, United Arab Emirates
Administrative Assistant
Company:
Fime enables its clients to create and launch trusted and secure solutions with consulting and testing services in payments, smart mobility, biometrics, and authentication. With 800+ experts around the world in over 20 locations, Fime is a multi-cultural global leading player its industry.
Inspired by our talented people, we are empowered to take ownership and innovate for the benefit of our clients. Employee growth is therefore our priority, and we demonstrate the appreciation of our people by providing them with opportunities to grow and new challenges both through internal promotion and international mobility.
At Fime, we are constantly evolving and moving forward together thanks to our values:
Enable our customers.
Support each other.
Keep getting better.
Your skills and your differences will be our greatest assets. Join Fime and make a difference!
Making innovation possible.
Mission:
The Administrative Assistant will provide comprehensive administrative support and act as a key point of contact between the organization and external entities, including government authorities and service providers. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.
ACTIVITIES
Administrative Support: Manage office tasks like filing, data entry, correspondence, recordkeeping, meeting/travel coordination, and procurement (stationery, housekeeping, etc.). Oversee couriers, forex, ID cards, and badge management. Maintain office facilities, common areas, and utilities (internet, phone lines, etc.).
Liaisoning: Coordinate with government agencies, banks, and service providers for permits, licenses, and approvals. Handle documentation and renewals.
Coordination: Ensure smooth communication across departments, support onboarding (HR), IT, finance, and event organization. Manage vendor relationships and office branding.
HR Assistance: Assist in maintaining employee records, preparing offer letters, and handling documentation for onboarding/offboarding. Support recruitment scheduling and coordinate employee welfare activities.
Health & Safety: Implement health and safety policies, ensure compliance, conduct drills, and provide safety training.
Customer Service: Address inquiries from staff, clients, and external parties professionally.
Compliance: Ensure regulatory and policy compliance while maintaining confidentiality.
Maintenance: Oversee building maintenance, repairs, and inspections (e.g., HVAC, plumbing, safety equipment, CCTV, UPS).
JOB EXPERIENCE:
Minimum of 2 years of experience in an administrative role and in HR activities
Knowledge of local government regulations and procedures in Dubai.
KNOWLEDGE & SKILLS
Bachelor’s degree in Business Administration, Public Relations, or a related field.
Excellent organizational and multitasking skills.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite.
Ability to work independently and as part of a team.
Fluency in English and Arabic.
Working Conditions:
This position may require occasional evening and weekend work.
The role involves working in an office environment with regular interactions with external parties.
Benefits:
Competitive salary and benefits package.
Health insurance.
Annual leave and public holidays as per UAE labor law.
Opportunities for professional development and career advancement.
