Overview
Administrative Assistant Jobs in Irvine, CA at Kura Sushi Corporate Support Center
At Sandestin Golf & Beach Resort, you’ll do more than just work – you’ll thrive! Imagine starting your day in a stunning resort setting, being part of exciting projects that shape the future of our world-class destination, and enjoying perks like exclusive discounts on dining, recreation, and events. If you’re ready to combine your passion for real estate, development, or construction with a fun, collaborative environment, this is the place to build your career and your lifestyle!
Job Summary:
Sandestin Golf & Beach Resort is seeking a highly organized and detail-oriented Clerical Assistant with experience in real estate, development, permitting or construction to provide exceptional administrative support to our dynamic team. This position will play a key role in ensuring the seamless operation of administrative tasks and project coordination within the real estate, development, and construction divisions.
Key Responsibilities:
Administrative Support: Provide day-to-day administrative assistance, including calendar management, scheduling meetings, preparing correspondence, and maintaining accurate records.
Document Management: Organize and maintain files, contracts, blueprints, permits, and project-related documents to ensure easy accessibility and compliance.
Communication: Serve as a liaison between team members, contractors, clients, and other stakeholders, ensuring effective communication and timely follow-ups.
Reporting: Prepare reports, presentations, and spreadsheets for internal and external use, including project updates, budgets, and timelines.
Project Assistance: Assist in tracking project milestones, coordinating site visits, and maintaining construction and development schedules.
Vendor Coordination: Support vendor management, including processing invoices, purchase orders, and contract administration.
Compliance: Ensure adherence to regulatory requirements, zoning laws, and resort guidelines related to real estate, development, and construction projects.
Meeting Coordination: Organize and attend meetings, take detailed minutes, and distribute action items.
General Office Duties: Answer phones, respond to emails, order supplies, and maintain office organization.
Qualifications:
Experience: Minimum of 2 years of administrative experience in real estate, development, or construction. Resort or hospitality experience is a plus.
Education: High school diploma or equivalent required; associate’s or bachelor’s degree in business, real estate, construction management, or a related field preferred.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management or construction-related software (e.g., Procore, Bluebeam, or Yardi).
Communication Skills: Excellent written and verbal communication skills, with strong attention to detail.
Organizational Skills: Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.
Problem-Solving: Strong analytical and problem-solving skills with a proactive approach to challenges.
Professionalism: Ability to maintain confidentiality, work collaboratively, and represent the resort with a high level of professionalism.
Physical Requirements:
Must be able to sit, stand, or walk for extended periods while performing administrative tasks or assisting with site visits.
Ability to lift up to 25 pounds occasionally (e.g., carrying project documents or supplies).
Comfortable navigating a mix of office environments, resort properties, and active construction sites, including uneven terrain.
Capable of climbing stairs, bending, and reaching as needed to access files or assist with on-site coordination.
Benefits:
Competitive compensation
Health, dental, and vision insurance
401(k) retirement plan with employer match
Paid time off and holiday pay
Resort perks, including discounts on dining, retail, and recreation
EOE M/D/F/V
Title: Administrative Assistant
Company: Kura Sushi Corporate Support Center
Location: Irvine, CA
