Overview
Administrative Assistant Jobs in Altamonte Springs, FL at Randstad USA
Title: Administrative Assistant
Company: Randstad USA
Location: Altamonte Springs, FL
Are you a detail-oriented and highly organized professional seeking an exciting opportunity in administrative support? Join us at our vibrant office located in Altamonte Springs, FL. As a Administrative Support Specialist, you’ll play a pivotal role in our team, contributing to the efficiency of our operations through your adept administrative skills. Embrace the chance to work in a hybrid environment, blending the convenience of remote work with the camaraderie of the office, where you’ll be in-house three out of five days a week. If you are ready to make a positive impact and be part of a dynamic work environment, we invite you to apply for this exciting opportunity. Join us in maintaining an efficient and customer-focused workplace where your skills and dedication are truly valued.
Responsibilities:
Support department leadership and staff through performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc.
Answer incoming calls, route to appropriate personnel, record messages and retrieve all voicemails.
Open and sort all office mail; route outgoing mail; acknowledges receipt of packages and special deliveries for office.
Organize meetings, prepare meeting materials, revise and proofread for accuracy prior to distribution. Compose drafts for weekly agendas and other documents as requested. Compose and edit letters, memos, and other correspondence.
Coordinate travel arrangements: lodging, flight, transportation, event registration, etc.
Prepare expense reports. Track vendor payments, monitor check distribution and maintain detailed records.
Prepare payment for incoming invoices, subscriptions, supply orders, etc.
Create PowerPoint presentations, spreadsheets as needed for various projects or events.
Requirements:
Associate’s Degree in secretarial science or business
2+ years of experience in office/secretarial work
Knowledge of MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc)
Ability to excel in deadline-driven, high-volume environments
Ability to easily grasp complex situations
Schedule/Location:Mon-Fri, 9am-5pm; Hybrid – In office 3 days
