Overview
Administrative Assistant Jobs in Eastern District, Hong Kong SAR at tms
Title: Administrative Assistant
Company: tms
Location: Eastern District, Hong Kong SAR
Job description
Job Purpose
Responsible for front desk reception, general office administration, managing pantry operations, liaising with building management, and overseeing the maintenance of office equipment.
Key Responsibilities
1. Reception & Guest Relations
Greet visitors professionally, manage registration, and notify relevant parties.
Manage incoming/outgoing mail, couriers, and daily deliveries.
Maintain cleanliness of the reception area and meeting rooms.
Handle incoming calls and forward inquiries efficiently.
2. Office Administration & Building Coordination
Act as the main contact for Building Management (repairs, air-con, fire drills, access cards).
Provide administrative support, including data entry, scanning, and filing.
Monitor and replenish office stationery and general utilities.
Manage meeting room bookings and event preparation.
3. Equipment & Pantry Management
Oversee routine maintenance of office appliances (refrigerator, microwave, coffee machines).
Keep an updated equipment inventory and coordinate repairs with vendors.
Supervise the Tea Lady / Cleaning staff to ensure high hygiene standards.
Manage stocks and procurement of pantry supplies (water, coffee, snacks, ).
Requirements
Experience: HKDSE / Form 6 or above, with 1–2 years of experience in reception or office administration. (Experience with building management or supervising cleaning staff is preferred).
Languages: Fluent Cantonese with good communication skills in English and Mandarin.
Skills: Proficient in MS Word, Excel, and Chinese/English word processing.
Attributes: Organized, responsible, and able to multi-task.
Excellent interpersonal skills with a mature approach to guiding frontline staff.
