Overview
Administrative Assistant Jobs in United States at Sundayy
Title: Administrative Assistant
Company: Sundayy
Location: United States
About The Company
Wilson Elser is a prominent defense litigation law firm renowned for its extensive national presence and commitment to excellence. Established in 1978, the firm has grown to encompass more than 1400 attorneys across 46 offices throughout the United States. Recognized among the top 100 law firms by The American Lawyer and ranked 36th in the National Law Journal's survey of the largest law firms nationwide, Wilson Elser is dedicated to delivering exceptional legal services to its clients. The firm emphasizes core values such as teamwork, collaboration, client service, and innovation, fostering a professional environment where professionals are valued and empowered. Wilson Elser offers a dynamic and supportive workplace that encourages growth, development, and long-term career success.
About The Role
We are seeking a highly organized and proactive Administrative Assistant to join our national client services team. This role is pivotal in supporting key leadership and facilitating seamless communication between clients and internal teams. The successful candidate will serve as a liaison, managing high-volume, confidential communications and documents with professionalism and discretion. This position offers flexibility with hybrid or remote work arrangements and can be located in any state where Wilson Elser maintains an office. The ideal candidate will possess strong administrative skills, attention to detail, and the ability to work effectively within a collaborative, fast-paced environment supporting attorneys, paralegals, and client-facing teams.
Qualifications
- Bachelor's Degree or equivalent professional experience
- Minimum of 1-2 years of experience in a law firm setting
- Familiarity with Document Management Systems
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
- Experience with data entry or data management
- Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation (a plus)
- Familiarity with web-based collaborative tools and work management software (a plus)
- Experience with team messaging and instant messaging platforms (a plus)
- Proficiency in email and calendar management, meeting coordination, and direct client interaction
- Strong organizational and administrative skills with the ability to manage high workloads and meet tight deadlines
- Meticulous attention to detail and prioritization skills
- Excellent written, verbal, and interpersonal communication skills
- Ability to work collaboratively within a national team environment supporting legal professionals
- Professionalism in all client and internal communications
Responsibilities
- Manage a high volume of client-facing communications, ensuring confidentiality and professionalism at all times
- Handle highly confidential documents and information with discretion and accuracy
- Collaborate on projects related to client interfacing, document management, data entry, and data management
- Assist with project management functions, including data collection, entry, and process implementation
- Support legal teams with clerical and administrative tasks as needed
- Coordinate meetings, manage calendars, and facilitate communication between team members and clients
- Contribute to the organization and maintenance of electronic and physical document repositories
- Support data preservation efforts, including eDiscovery and information management processes
- Utilize web-based collaborative tools and work management software to streamline workflows
- Maintain a professional and collaborative approach in all interactions with internal teams and clients
Benefits
- Competitive salary range of $60,000 – $70,000 USD
- Comprehensive benefits package including medical, dental, and vision insurance
- Retirement savings plan with 401(k) match
- Generous paid time off (PTO) and holiday leave
- Disability and life insurance coverage
- Opportunities for professional development and career advancement
- Access to corporate discount programs and other employee benefits
Equal Opportunity
Wilson Elser is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected characteristic. We encourage applicants from all backgrounds to apply and join our team in contributing to our continued success and excellence in legal services.
