Overview
Administrative Assistant Jobs in Reseda, CA at Los Angeles Jewish Home
Company
Glenview Partners is a locally owned and operated investor and developer of industrial real estate in the southeast and midwest. As a newly-formed company, Glenview is growing quickly and is looking to expand with the addition of an Executive Assistant to provide organizational and administrative support to the Owner.
Position Summary
The Executive Assistantwill report to the Owner and will assist in all operational needs of the company. Organization of schedule, contact organization, communication and coordination with brokers and investment partners, coordination of closing documents, research organization, assistance in the production of marketing materials, and event planning will be some of the main tasks carried out by the Executive Assistant.
The ideal candidate will value organization and and be comfortable working in a supportive role, driven by the success of the company. Focused, proactive, and results-driven, the ideal candidate can handle a wide variety of professional tasks with the ability to handle multiple ongoing assignments. This position provides a unique opportunity to gain insight into the inner workings of a fast-growing organization while contributing to its efficient operation.
Pay & Benefits
This position is Exempt, Regular, Full-Time. While primarily in office, some consideration for a hybrid, partially in office, partially remote schedule will be given.
The starting salary will be commensurate with candidate experience. The salary range is $55,000 – $65,000.
Benefits include health and dental. Vacation, PTO, and holidays are also included. Company will match employee 401(k) contributions as well.
Duties and Responsibilities
Support the Owner’s long-term vision and daily activities.
Manage the Owner’s calendar, including appointments, meetings, and travel plans.
Handle contact organization, correspondence, phone calls, and emails, and draft communications for the Owner.
Coordinate the closings of multiple properties under contract simultaneously, track costs and tasks associated with various development projects, and organize potential properties to acquire or develop.
Assist with investor communication, fundraising documents, and reporting.
Organize research from multiple sources (brokers, CoStar, economic development, etc.) into single point of reference.
Assist in the creation of new marketing materials (investment memorandums, flyers, merchandise, etc.).
Create and maintain files and records for historical and informational reference.
Assist with answering phones, greeting guests, etc.
Maintain confidentiality and ensure information is shared on a need-to-know basis.
Prioritize inquiries and requests, and resolve challenges to avoid escalating issues
Anticipate the Owner’s needs and offer proactive support.
Provide support to the Owner’s personal schedule, travel, tasks, errands, etc. as needed.
Maintain and organize miscellaneous office needs including supplies, snacks, etc.
Must be okay working with dogs in office.
Candidate Attributes
Experience in a CRE support role is a plus.
Highly organized with meticulous attention to detail.
Effective at prioritizing deadlines.
Outstanding interpersonal skills and the ability to communicate complex ideas effectively.
Strong work ethic and high standards of self.
Ability to adapt to changing priorities and handle multiple tasks efficiently.
Able to operate independently and as part of a team successfully.
Taking initiative and managing workflow with minimal oversight.
Industrious attitude and willingness to see tasks through to completion.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook). Other technical competencies (Adobe, Canva, etc.) and ability to learn quickly a plus.
Ability to build and maintain positive relationships with colleagues, executives, and external contacts.
Demonstrate the ability to handle sensitive and confidential information with discretion.
Professional demeanor and strong interpersonal skills.
Experience answering multi-line phones and working with copiers and fax machines.
Ability to work in-office full-time.
Glenview Partners is an Equal Opportunity Employer and does not discriminate on the basis of race, ancestry, national origin, color, religion, gender, age, marital status, sexual orientation, disability or veteran status.
Job Type: Full-time
Pay: $55,000.00 – $65,000.00 per year
Benefits:
401(k)
401(k) matching
Health insurance
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
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Title: Administrative Assistant
Company: Los Angeles Jewish Home
Location: Reseda, CA
