Overview
Administrative Assistant Jobs in San Jose, CA at School Health Clinics of Santa Clara County
Part-Time Administrative Assistant
About Fleming Family Therapy:We are a compassionate and dynamic mental health practice specializing in outpatient individual, couple and family counseling, with a special focus on reproductive and perinatal mental health. We pride ourselves on providing exceptional care to our patients and creating a supportive and collaborative work environment.
Position: Part-Time Administrative Assistant
Location: Primarily Virtual with a Few In-Office Days Per Month
Hours: Flexible part-time schedule with required Saturday availability
Job Responsibilities:
Patient Intake Coordination: Manage the intake process for new patients, including scheduling, onboarding, and communication.
Insurance Management: Submit insurance claims, verify benefits, and assist patients with understanding their coverage.
Reporting: Prepare and run monthly reports to support practice operations.
Marketing Assistance: Maintain and manage email marketing lists, identify and coordinate community marketing events.
Qualifications:
Communication Skills: Excellent verbal and written communication skills.
Customer Service: Warm, friendly, and engaging presence to provide an outstanding first impression for patients.
Organizational Skills: Ability to manage multiple tasks and maintain attention to detail.
Team Collaboration & Independence: Able to function well within a team and work independently.
Technical Proficiency: Comfortable with virtual tools and platforms for scheduling, communication, and reporting.
Preferred Experience: Previous experience in administrative roles, healthcare, or mental health settings is preferred but not required.
Additional Information:
Saturday Availability: Candidates must be available to work on Saturdays.
Growth Opportunity: This position offers the opportunity to start part-time and expand hours as the practice grows and needs evolve.
Perks of the Role:
Flexible part-time schedule
Opportunity to contribute to meaningful work in the mental health field
Supportive and collaborative work environment
If you’re a motivated and organized individual who thrives in both virtual and in-person environments, we’d love to hear from you.
To Apply: Please apply directly here, or submit your resume and a brief cover letter detailing your interest and relevant experience to [email protected].
Job Type: Part-time
Pay: $18.00 – $21.00 per hour
Benefits:
Flexible schedule
Paid time off
Schedule:
4 hour shift
Evening shift
Monday to Friday
Morning shift
No nights
Weekends as needed
Application Question(s):
This job requires Saturday daytime availability. Is this workable for you?
Ability to Commute:
Downers Grove, IL 60515 (Required)
Work Location: Hybrid remote in Downers Grove, IL 60515
Title: Administrative Assistant
Company: School Health Clinics of Santa Clara County
Location: San Jose, CA
