Overview
Administrative Assistant Jobs in Dubai, Dubai, United Arab Emirates at KPI
Title: Administrative Assistant
Company: KPI
Location: Dubai, Dubai, United Arab Emirates
Company Description
KPI, founded as an Audit Firm in Dubai in 1992, is a Business Advisory and Accounting firm that has grown significantly over the past two decades. In addition to core advisory and accounting services, KPI is a 5-star award-winning Oracle NetSuite ERP Solution Provider. Our services include Business Process Re-engineering, Strategy Consulting, Oracle NetSuite ERP software Implementation, Business setup services, and UAE VAT Advisory. We have assisted clients from various industries, helping them achieve goals, solve complex problems, and make significant progress. We continually seek to improve and adapt to the evolving business and regulatory environment, ensuring we deliver the best guidance and advice to our clients.
Role Description
We are looking for an Office Administrator to be part of our growing team in our Dubai Headquarters.
The Office Administrator will also support the leadership team, providing administrative support to their day-to-day needs. The ideal candidate is a highly motivated self-starter and eager to learn and grow within the organization. To be successful in this role, you should be technologically savvy, have a flexible schedule, have great time management skills and be able to act without guidance.
Responsibilities:
Coordinate office activities and operations to secure efficiency and compliance with company policies.
Communicates with relevant agencies to produce travel itineraries for the management and employee events.
Arranges meetings by scheduling appropriate meeting times, booking meeting rooms and conference facilities.
Manage phone calls and correspondence (e-mail, letters, packages etc.).
Manages staff expense requests.
Manages reception area and visitors directing to appropriate staff or department when necessary.
Create and update records and databases with personnel, financial and other data.
Drafts, formats, and prints operational documents in coordination with Line managers.
Maintains stock lists and orders office supplies as needed.
Overseeing the maintenance of office facilities and equipment.
Assistance in setting up of company in Mainland, Free Zone, Offshore, SPV.
Liaison coordinating with licensing authorities, relevant government authorities regarding licensing matters
Complete executive and other tasks to support the Management
Skills and Abilities:
Excellent verbal and written communication skills in English.
High standards of accuracy, quality, and attention to detail.
Strong time management skills and ability to prioritize under pressure without compromising quality.
Flexible and possess the ability to adapt to fast changing environment.
Enthusiastic, confident, “people orientated” personality required – able to liaise with people to achieve work goals whilst enhancing relationships.
Advanced skills in Microsoft Office – particularly Word, PowerPoint and Excel and office management software (ERP).Â
Qualification & Experience:
Bachelor’s degree in office administration or relevant field is preferred.
3-4 years’ experience in a similar role.
Qualifications in secretarial studies will be an advantage.
