Overview
Administrative Assistant Jobs in West Lawn, PA at Robert Half
Title: Administrative Assistant
Company: Robert Half
Location: West Lawn, PA
We are looking for a detail-oriented Administrative Assistant to join our team in West Lawn, Pennsylvania. This is a Contract to permanent opportunity ideal for someone who excels in organizational tasks and thrives in a busy office environment. The successful candidate will play a vital role in supporting the Service Department, ensuring smooth operations and effective communication across various teams.
Responsibilities:
• Oversee and maintain detailed service records, including the creation of work orders, site set-up, and the generation of scheduled tasks for field personnel.
• Answer inbound service and inspection calls, efficiently assigning them to the appropriate team members.
• Coordinate procurement of materials and equipment necessary for service or inspection activities.
• Delegate inspection and service projects to subcontractors as required to meet operational needs.
• Assist management with personnel scheduling, ensuring adequate staffing for both inspectors and trainees.
• Track and manage licensing and certifications for team members to ensure ongoing compliance.
• Address and resolve operational issues or required corrections as identified by company leadership.
• Manage inbound customer service requests and support clients with service needs for the branch or region.
• Maintain and update a shared calendar system daily, ensuring schedules are accurate and up to date for all relevant team members.
• Arrange and communicate scheduling for inspections and service work, ensuring clear coordination with customers and technical staff.
• Proven experience in administrative roles, preferably in a service-oriented environment.
• Proficiency in handling inbound calls and providing excellent customer service.
• Strong organizational skills with expertise in data entry and file management systems.
• Familiarity with managing work orders and scheduling tasks efficiently.
• Ability to manage calendars and coordinate appointments effectively.
• Experience in order management and maintaining accurate records.
• Excellent communication and interpersonal skills.
• Competence in using office software and tools to handle administrative tasks.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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