Overview
Administrative Assistant Jobs in Delaware, United States at Adept Global
Title: Administrative Assistant
Company: Adept Global
Location: Delaware, United States
Position: Office Manager/ Assistant (U.S. Operations)
Location: Delaware (Office-based)
Employment Type: Part- Time (Minimum 20 hours/week, Monday–Friday)
Reporting To: VP Finance
About the Role
Client is looking for a highly organized and detail-oriented Office Manager to oversee day-to-day administrative operations at its U.S. office. This role also collaborates with global teams across the university, offering exposure to international operations and cross-functional workstreams.
The ideal candidate is process-driven, comfortable handling sensitive information, and capable of managing multiple administrative workflows efficiently.
Key Responsibilities
Administrative & Office Operations
- Manage incoming mail, including admissions transcripts, HR documents, and general correspondence
- Oversee graduation document processing and related workflows
- Provide voicemail and telephone support as needed
- Support day-to-day office operations and administrative processes
- Assist various teams with administrative requirements
Logistics & Coordination
- Handle employee laptop logistics, including shipping, tracking, and repair coordination
- Manage document attestations (Notary, Apostille, Federal), including scanning, uploading, shipping, and tracking
- Apply notary seals and signatures in compliance with state regulations
Requirements
- Bachelor’s degree (mandatory)
- 3+ years of experience in office management, administration, or HR support
- Strong proficiency in Microsoft Excel (data validation, formulas, reporting)
- Experience handling confidential and sensitive information
- Excellent organizational and multitasking abilities
- Strong written and verbal communication skills
Preferred:
- Experience in an academic or university environment (especially admissions)
- Familiarity with CRM systems
Key Competencies
- Tech-savvy with strong computer and office tool proficiency
- High level of self-discipline, especially in remote collaboration environments
- Strong attention to detail and organizational skills
- Critical thinking and problem-solving mindset
- Ability to prioritize and manage multiple tasks effectively
- Independent, proactive, and reliable
- Passion for higher education and global collaboration
