Overview
Administrative Assistant Jobs in New York, NY at Empire State Realty Trust
Posting Information
Posting Information
Posting Number
2025250
Posting/Functional Title
Administrative Assistant III
University Pay Plan Title
Administrative Asst III
Location
Round Rock
Department
Dept of Health Informatics & Information Management
Recruitment Type
Open to All
Job Type
Full-Time
Funding Source
Permanent
Monthly Salary
$3,440.67 – $4,326.00
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Experience in an administrative assistant position
Experience monitoring budgets
Proficient in Microsoft Office 365 to include Word, Excel, Outlook, Teams, and SharePoint
Proficient with technology for online meetings
Experience communicating professionally in speech and writing with internal and external contacts
Preferred Qualifications
Two or more years experience in an administrative assistant or office manager position
Exceptional organization and data management skills
Experience in a university or school environment
Experience with TXST processes to include travel, PCRs, and purchase requisitions
Knowledge of Adobe Sign, Adobe Acrobat, and/or other Adobe products and utilizing Texas State systems including but not limited to, Banner, CourseLeaf, Logi, Degree Works, and SSB
Job Description
Join our TXST team on the beautiful and expanding Round Rock campus (RRC)!
The Administrative Assistant Ill position in the Department of Health Informatics & Information Management serves as the functional office manager and provides direct, high-level, administrative support to the Department Chair, faculty, and students while also working closely with the Dean’s Office.
Job Duties
Provide advanced administrative support and perform a variety of work activities including:
Organize, manage, analyze, and report electronic and paper-based data about students, staff, and faculty
Exercise advanced attention to detail
Supervise, execute, and delegate complex work tasks to meet assigned deadlines while balancing multiple priorities.
Prioritize, understand, and ability to follow verbal and written instructions
Create, review, and process purchase orders and invoices
Create and process travel application requests and reimbursements
Monitor department accounts and reconcile expenditures
Monitor transactions of the operating budget for the department to ensure compliance with university policies
Process degree audits and provide student registration support
Monitor due dates for assignments and projects
Interact professionally with the Dean’s Office and other high-level offices across the university
Plan and assist with various department activities and events
Answer telephones, screen, and transfer calls, and take accurate messages
Compose, type, and proofread correspondence and forms
Organize and prioritize work for office staff
Supervise office staff and student workers
Serve as department leave-keeper, monitoring faculty, staff, and student time entries
Process paperwork for faculty, staff, and student employee hires
Monitor, order, and organize office supplies and equipment
Maintain organization of paper and electronic files per records retention policy
Perform website content maintenance and update social media
Support marketing and program development initiatives
Perform other duties as assigned
Additional Information to Applicants
Applicants must attach the following:
Resume
List of three references
Cover letter addressing how the required and preferred qualifications are met.
Job Open Date
01/22/2025
Job Close Date (posting closes at midnight)
02/05/2025
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume, cover letter, and list of references to your application.
Legal and Required Notices
Texas State University is an equal employment opportunity employer and takes affirmative action to employ covered veterans and people with disabilities.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
Generous paid time off: vacation, holidays, sick days and many more!
Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
An inclusive Bobcat community: join our many social networks offered on and off-campus
Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.
Title: Administrative Assistant
Company: Empire State Realty Trust
Location: New York, NY
