Overview
Administrative Assistant Jobs in El Paso, TX at Virtus Family Office LLC
ADMINISTRATIVE and PROGRAM ASSISTANT
Organizational Description:
NICOS Chinese Health Coalition is a public-private-community partnership of more than 30 health and human service organizations. The mission of NICOS is to enhance the health and well-being of San Francisco’s Chinese community. NICOS is engaged in advocacy, research, training, coalition-building, resource development and program implementation for the benefit of this population and the organizations that serve it.
Project/Position Summary:
Under the supervision of the Administrative and Program Coordinator, the Administrative and Program Assistant is primarily responsible for assisting with the overall day-to-day smooth functioning of office and agency operations. The Administrative and Program Assistant: provides administrative and clerical support; provides client support; assists with projects and programs, including being the main point-of-contact for healthcare enrollment and navigation services; assists with payroll, benefits and human resource administration; assists with bookkeeping functions; facilitates communication with board and staff; runs errands. This is a full-time position (40 hours/week), but may be adjusted to part-time based on the candidate’s needs.
Compensation: $22 – $24/hr + benefits
Duties and Responsibilities:
Provide administrative and programmatic support to overall agency operations and management staff, including general day-to-day administrative and clerical support such as reception, filing, scanning/copying, communications, inventory management, equipment upkeep, facilities maintenance, errands
Assist in developing and maintaining administrative, operations and recordkeeping systems
Assist in human resource and payroll administration
Provide bookkeeping support
Respond to phone calls/emails and provide client support; organize, schedule meetings and appointments
Provide programmatic support, including healthcare enrollment and navigation services to agency clients
Assist in conducting community outreach and promotion, including the development and dissemination of agency and program materials, with the goal of increasing program awareness and utilization
Assist with event planning and implementation, including onsite support as needed for workshops, trainings, meetings, conferences/ teleconferences
Assist with agency communications; maintain databases, listservs
Assist in the compiling of minutes, reports, presentations, proposals, and other documents
Contribute to the development of a team effort encouraging growth, professionalism, and active participation of all staff, interns and volunteers
Perform other duties as requested by the Administrative and Program Coordinator and/or other members of the NICOS Management Team
Qualifications:
Bachelor’s degree in Business Administration, Public Administration, Public Health or related fields preferred; 4 year(s) of relevant work experience may be substituted for year(s) of equivalent education
Experience with administrative/ office support preferred, preferably in a nonprofit setting
Knowledge of booking/QuickBooks preferred
Excellent organizational, analytical and interpersonal skills required
Excellent verbal and written communication skills required
Good time management skills and ability to multi-task and prioritize work
Proficiency with PC (Windows 11) and computer environment/ software applications, including Word, Excel, Publisher required
Bilingual English/Chinese (Cantonese preferred, Mandarin a plus) required; biliterate and ability to typeset in Chinese desirable
Ability to gain certification as a Covered California Certified Enrollment Counselor required
Share in the values and mission of the organization
Willingness to work nights and weekends as needed
Have access to reliable transportation; willingness to travel within the San Francisco Bay Area
Ability to support and implement the goals and objectives of NICOS and its projects
Application:
Please send resume and cover letter, with subject heading: “Administrative and Program Assistant Search” to [email protected]; or mail to: NICOS Chinese Health Coalition, 945 Clay Street, San Francisco, CA 94108; or fax to: 415-788-0966 (No calls or drop-in’s please). Deadline: Open until filled.
This organization provides equal employment opportunities (EEO) to all employees and applicants without regard to race, ethnicity, religion, sexual orientation, gender identity, national origin, age, disability, genetic information or veteran status. In addition to federal law requirements, this organization complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. This organization expressly prohibits any form of workplace harassment based on race, ethnicity, religion, sexual orientation, gender identity, national origin, age, disability, genetic information or veteran status.
Job Type: Full-time
Pay: $22.00 – $24.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Weekends as needed
People with a criminal record are encouraged to apply
Application Question(s):
Do you have bookkeeping/Quickbooks experience?
Can you read/write in Chinese?
Experience:
Administrative: 1 year (Preferred)
Language:
Cantonese (Preferred)
Ability to Commute:
San Francisco, CA 94108 (Required)
Work Location: In person
Show more
Title: Administrative Assistant
Company: Virtus Family Office LLC
Location: El Paso, TX
