Overview

Administrative Assistant Jobs in Vicksburg, MS at Ergon Inc.

Title: Administrative Assistant

Company: Ergon Inc.

Location: Vicksburg, MS

Executive Assistant

Ergon, Inc. has an opening for an Administrative Assistant at its corporate headquarters in Flowood, MS. Ergon is a family-owned oil and gas company based in the Jackson, MS area with facilities across the US. EMIS is a subsidiary with facilities that support marine traffic up and down the Mississippi River. Our facilities are located in Vicksburg, MS, and Memphis, TN.

The Administrative Assistant provides full-range administrative support to the EVP of Integrated Services and Logistics (ISL) Business Segment. A critical aspect of this role will be to maintain confidentiality with all daily activities and assignments and the ability to handle multiple tasks supporting a large size organization.

Ergon offers a competitive benefits package: 401(k) Matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing

Administrative Assistant Qualifications

Five plus years of experience in executive administrative assistance roles.

Strong communication and organizational skills.

A self-starter with the ability to work with minimal supervision and organize, keep up to date, and effectively manage projects assigned or maintain up to date records that are on-going.

Experience in providing administrative assistance such as scheduling, managing calendars, and preparing documents.

Proficiency in Microsoft Office and other office software suites.

Detail-oriented with excellent problem-solving skills.

A high school diploma or equivalent is required. (A college degree is preferred).

Requires a high level of tact and integrity due to the frequency of senior-level internal and external contacts.

Regular and predictable attendance is a requirement for this position.

Administrative Assistant Responsibilities:

Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.

Manages the EVP of ISL calendar, organizing in person and virtual meetings while actively utilizing problem solving abilities as challenges arise.

Coordinates regularly with other leaders’ schedules across Ergon as well as many cross-functional teams to aid in scheduling.

Prepares meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.

Performs various clerical, administrative and general office duties including word processing, invoice coding and tracking, file and records management, and budgetary tracking. Manages funding request system (AFE’s) and AFE reporting.

Oversees office equipment and office supplies.

Schedules travel and processes expense reports.

Assists in the coordination and preparation of presentation material, primarily prepared in PowerPoint.

Prepares and maintains tracking, reporting and other spreadsheets using Excel.

Coordinates hotel and conference room reservations for various meetings and/or training

Composes routine and non-routine correspondence.

Effectively handles phone calls, visitors and mail distribution.

Work accurately and productively with competing priorities and tight time constraints

Perform other duties as assigned. Any offer of employment will be contingent on a routine background check, a pre-employment drug screen, and an acceptable motor vehicle report. We are an EEO/AAP employer.

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