Administrative Assistant Jobs in Champaign, USA at Axelon Services Corporation

Location: Champaign, IL
Shift hours: 9:00 AM – 5:00 PM Responsibilities:

Manage site/team calendar; prioritize and coordinate meetings
Prepare and edit correspondence, presentations, and reports for leadership
Coordinate equipment and software access requests for incoming interns
Process office supply orders and assist with budget tracking under staff guidance
Create internal documentation and Standard Operating Procedures (SOPs) to support workflows, onboarding, and knowledge transfer
Develop promotional materials and summary data to highlight site activities, intern impact, and program updates for internal stakeholders and executive reporting
Coordinate onboarding processes for new hires
Maintain digital employee records and support HR documentation
Support recruitment efforts by managing job postings and conducting initial candidate screenings
Organize and coordinate meetings, webinars, and online events
Manage logistics for conferences and team-building activities
Oversee invoice processing and coordinate with finance/master shopper
Assist in budget preparation and tracking
Generate financial reports and analysis for leadership review
Produce regular reports on key performance indicators (KPIs)
Analyze data to identify trends and areas for improvement

Requirements:

Bachelor’s degree in Business Administration or related field preferred
Proven experience as an Administrative Assistant, Virtual Assistant, or Operations Coordinator
Strong proficiency in Microsoft Office Suite and project management tools
Experience with Word Press and basic website management
Excellent written and verbal communication skills
Advanced organizational and time management abilities
Analytical mindset with strong problem-solving skills
Ability to work independently and manage multiple priorities in a remote environment

Title: Administrative Assistant

Company: Axelon Services Corporation

Location: Champaign, USA

Category:

Admin Hires