Overview
Administrative Assistant Jobs in Ayer, MA at Rootstaff: Executive Search Firm
Title: Administrative Assistant
Company: Rootstaff: Executive Search Firm
Location: Ayer, MA
Job Title: Administrative Assistant Senior
Shift Timing: First Shift
Location: Devens MA 01434
Duration :- 6-12 Months Contract(with possible Extension)
Position Summary:
With limited supervision, responsible for performing administrative duties of moderate scope and complexity, requiring independent judgment and familiarity with applicable procedures.
Responsibilities:
Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all of the following:
• Provide senior-level site administrative support.
• Organize, scan, and file important records with careful attention to detail.
• Enter relevant information from these records into databases.
• Track office and kitchen supplies, reorder as needed.
• Follow all relevant safety and communication protocols.
• Utilize Microsoft Office products (Word, Excel) routinely to track progress and communicate.
• Provide support for visitors to the site, including booking conference rooms and ordering lunches.
• Maintain order in the lobby area and assist visitors with signing in.
• Assist with tracking items stored off-site.
• Annually box up prior year records.
Job Requirements:
• Ability to work effectively with others and be a participative team player.
• Seven years of related office experience or demonstrated ability to perform described responsibilities.
• Familiarity with Microsoft Office products.
• Experience using spreadsheets.
• Education certificate in the applicable functional area preferred.
• Thorough knowledge of office equipment, administrative procedures, and/or terminology in the functional area.
• Ability to accurately type 55 words per minute (where applicable). Personal computer skills required.
• Must demonstrate effective verbal, written, and interpersonal communication skills.
