Overview
Administrative Assistant Jobs in New York, NY at Phyton Talent Advisors
Title: Administrative Assistant
Company: Phyton Talent Advisors
Location: New York, NY
Our Client a well known Investment Bank is seeking an Administrative Assistant in their New York, New York Location
This role will be 5 days a week onsite.
Responsibilities:
Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed
Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
Communicate Firm policies/procedures to officers and associates regarding client entertainment
Manage general office needs such as ordering supplies and mail distribution as requested
Requirements:
Extensive experience with Concur.
Minimum three years’ experience as an administrative assistant in finance industry preferred
Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel
Excellent verbal communication and telephone skills
Detail-oriented, personable with a consistent positive attitude
Ability to work in a team environment and handle multiple tasks with little or no supervision
Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
Utilizes good judgement and discretion, maintains the highest level of confidentiality
