Overview
Administrative Assistant Jobs in Katy, TX at Oldcastle APG
The Utah Department of Transportation (UDOT) is looking for a motivated person to be a Senior Leader’s Assistant and provide administrative support. You will be part of the Program Development Group and will have a close and confidential relationship to the Group Leader and Division Directors within the Group. You will work independently and will need to have knowledge of agency policies, procedures, practices and office skills.
Principle Duties
As the Senior Leader’s Assistant, you will:
Act as a resource to provide information or determine the most effective way of meeting the needs of management, staff, and other customers.
Relieve directors of administrative detail
Facilitate access to directors
Maintain calendars, schedules and coordinate appointments and travel arrangements
Create and maintain meeting agendas
Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or other organizations and follow up to ensure actions are completed.
Provide information and respond to inquiries or complaints from the public and other customers
Coordinate/schedule meeting or conference rooms and arrange for speakers, meals, equipment, etc
Purchase office supplies and process invoicing.
Perform basic accounting duties to include supply or equipment expenditures, tracking of inventory, etc.
Purchase, coordinate, and manage the Planning & Investment hardware and/or software.
Coordinate and schedule projects and/or activities
Create and edit written materials
Analyze, review, interpret and summarize data
Participate as a member, or act as a facilitator on committees or special task forces
Act as a liaison between own agency or work unit and other agencies, work units, organizations, etc
Performance management including tracking and input.
Minimum Qualifications
In order to qualify, you must have:
At least five (5) years of related experience
A high school diploma or equivalent
Preferences
Preference may be given to those with a college degree in a related field OR equivalent experience.
Knowledge, Skills, & Abilities
Here are some of the knowledge, skills and abilities that are typically associated with the job, though not all-inclusive:
administrative office procedures and systems such as word processing systems, records management, transcription, forms design principles, and other office procedures and terminology
agency programs, business practices, rules, regulations and/or policies and procedures
use logic to analyze or identify underlying principles, reasons, or facts associated with information or data to draw conclusions
develop and maintain applicable professional contacts, resources and /or networks
use State or agency-specific software application program(s)
speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
deal with people in a manner which shows sensitivity, tact, and professionalism
maintain composure and respond appropriately in stressful, emergency, volatile, or crisis situations
establish, organize, monitor and/or maintain files and /or data.
arrange, coordinate, or schedule time and details
grammar, spelling and punctuation
research methods, techniques, and/or sources of information
organize information in a clear and concise manner
communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
Supplemental Information
Here is some information of which you should be aware:
There may be opportunities to cross train in the duties of the Divisions within Program Development as workload allows
Working Conditions – Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Physical Requirements – Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Employee may be reassigned to a different location as deemed necessary by the Region Director/Group Leader.
Why Should You Join Our Team?
The work we do matters. If you want to make a positive difference doing meaningful work, this is the right place for you. Our mission statement is, “Enhance quality of life through transportation.” We define quality of life through a framework of Good Health, Connected Communities, Better Mobility, and Strong Economy. We help the State of Utah and its traveling public to get to where they want, when they want, in the way they want – and we make sure they can do it safely.
You will become part of a team with an internal culture of Trust, Teamwork, and Flexibility. Our organization lives by the values of Respect, Integrity, and Caring. If these are your values too, you’ll be a great fit.
Aside from working for a cause-driven, cutting edge agency that is leading all other transportation departments in the nation, you will receive great health and retirement benefits. Working for the State of Utah provides a positive work-life balance.
The Agency
UDOT is a strengths-based organization, which means its approach is based on identifying and developing individual and organizational strengths. Our philosophy is to address challenges by bringing our strengths to each situation and create the best solutions. Candidates are encouraged to be familiar with their strengths and consider how they may potentially be of benefit to the roles for which they are applying. UDOT uses the CliftonStrengths Assessment, but there are multiple strengths assessment tools available online, and no formal assessment is required.
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Title: Administrative Assistant
Company: Oldcastle APG
Location: Katy, TX
